Executive & Team Assistant

1 month ago

London, United Kingdom Lockton, Inc. Full time

Working at Lockton

At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, **you belong here.**
- Job type
- Experienced Professional
- Your Responsibilities

The role is split into two parts. Primarily supporting the Global Chief People Officer as his executive assistant and where practical / feasible, supporting senior members of the International HR function as a team assistant.

Primary areas of responsibility will include:

- Providing extensive travel/logistics planning/management (including meetings, seminars, conferences, complex itineraries across multiple time zones etc.), in accordance with Lockton’s Travel & Entertainment Policy.
- Provide support of the International HR management team as required setting up Snr meetings and Travel support.
- Any other ad hoc duties to provide administrative support including ad hoc project administration.
- Managing all aspects of expense management, returns and reporting (in accordance with Lockton Gift & Entertainment and Travel & Expenses Policies). SAP Concur knowledge advantageous, but not essential.
- Minute regular meetings, ensuring key messages are recorded accurately.
- Create/edit/merge presentations for key meetings (mostly PowerPoint) using Lockton templates.
- Proofread/mark-up/edit documentation where necessary. Help to “fix” issues with documents.
- Ensure managers are prepared for meetings and have appropriate prep time and pre-meetings scheduled where needed.

Your wider remit may also include:

- Holiday/sickness cover for the wider admin team.
- Managing new joiner set-up and induction in conjunction with HR, IT and Training teams.
- Assisting managers with maintenance of absence input and absence reporting via Lockton HR Web Portal (as appropriate).
- Maintaining electronic filing, making full use of core systems where applicable.
- Qualifications- MUST be professional/trustworthy and understand the importance of discretion and confidentiality.
- Intermediate/Advanced MS Office skills/IT literacy - especially Outlook (experience of arranging meetings across multiple time-zones a bonus) and PowerPoint.
- Excellent organisation/prioritisation skills; ability to plan and work efficiently and in accordance with changing business needs.
- Ability to manage own time, prioritise tasks and ensure that deadlines are met without compromising quality.
- Professional manner, able to deal well with pressure and use own initiative to get things done, without compromising accuracy.
- Self-motivation to achieve desired results regarding team(s), division, company, and annual personal objectives.
- Ability to communicate effectively and professionally both verbally and in writing with clients, insurers, and other associates.
- Reliable team player willing to help and with good attention to detail.
- Travel co-ordination experience (SAP Concur a bonus, but not essential).
- General administration proficiency, (agendas, meetings, minutes, actions).
- Understand the importance of good relationship building (internally/externally).
- Flexible in role and very keen to learn new topics and take on responsibility/assist operationally as required.

Equal Opportunity Statement

Lockton Companies is proud to provide everyone an equal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity.

At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learns from, celebrates and thrives because of our breadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.
- About Lockton

Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 10,000+ Associates doing business in over 100 countries are empowered to do what’s right every day.

At Lockton, we believe in the power of all people. You belong at Lockton.
- How We Will Support You

At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it.

We are ready to meet you where you are today, and as you

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