Operations Administrator

7 months ago


Derby, United Kingdom Coactivation Ltd Full time

**JOB DESCRIPTION & PERSON SPECIFICATION**

**JOB TITLE**: Operations Administrator

**REPORTS TO**: Operations Director

**LOCATION**: Office Based / Hybrid

**CONTRACT**: Permanent

**SALARY**: circa £25k

Coactivation Ltd are a young family-run architectural design practice, working throughout the U.K. to deliver improved homes with reduced CO2 emissions. Working mainly with social housing providers and insulation installers, we have helped to deliver energy efficiency retrofit to hundreds of social and private homes, alleviating fuel poverty for residents and helping our clients to achieve their net zero carbon plans. As part of our ambitious growth plans, we are excited to be expanding our operations team.

**JOB PURPOSE**

To provide administration and support to the survey and design team to help achieve successful delivery of allocated retrofit projects. You will work as part of the operations team covering a wide variety of administration tasks.

**KEY RESPONSIBILITIES**
- Processing, quality control and tracking for a wide range of retrofit documents.
- Upload documents to an online portal, as part of the retrofit lodgement process.
- Accurately updating Project Status spreadsheets to reflect progress.
- Communication with the team and clients to rectify document errors and missing data.
- Other administrative tasks to support the Operations, Survey and Design Teams.

**KEY PERSONAL QUALITIES AND EXPERIENCE**
- You must possess excellent attention to detail and be willing to take responsibility and ownership of all areas of your work.
- You must have the ability to maintain a professional manner with clients and external stakeholders.
- You must be able to communicate effectively, both verbally and in written form, within the team and with our clients.
- You must have good Microsoft Office skills, especially Microsoft Excel.
- You will ideally have at least 3 years Microsoft Office experience.
- You will work well under pressure and be able to manage competing demands on your time.
- You must be able to work well as part of a team and willing to help and support each other.
- A positive attitude, willingness to learn and a sense of humour are essential.

You will share our values of:

- Honesty and Integrity
- Collaborative and Friendly
- Sustainability over profit

**Salary**: £25,000.00 per year

Schedule:

- Monday to Friday

Ability to Commute:

- Derby, DE21 4XA (required)

Work Location: Hybrid remote in Derby, DE21 4XA

Reference ID: Operations Administration



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