Office Administrator

7 months ago


Cheltenham, United Kingdom Emotive Landscapes Ltd Full time

**JOB TITLE - OFFICE ADMINISTRATOR (Part time)**

**Reports To**: Managing Director
**Works Closely with**: Foremen

**Location**: Company base (Shurdington) **Salary**: £26,500 - Pro Rata 20 hours

**Business Overview**:
Emotive Landscapes is a small but fast-growing garden design and build company working throughout Gloucestershire and the surrounding counties. We design and build gardens that are uniquely tailored to each of our client’s specific needs, tastes, and lifestyles. These gardens are built with the highest quality workmanship and finished to the best possible standard with the objective of providing our clients many years of enjoyment. Great customer service and communication are at the heart of everything we do and are key to delivering our clients with a first-class landscaping experience, from initial enquiry through to delivery of the finished garden and beyond.

**Job Purpose**:
Under the general supervision and guidance of the Managing Director, to be responsible for the effective business administration, HR Functions, general office, and facilities management.

**Key Knowledge**:

- Some knowledge of Xero would be an advantage
- Proven organisational skills with strong attention to detail
- A good knowledge of Microsoft Office
- A ‘hands on’ approach to tasks
- Ability to take on and accept full responsibility for own actions
- Positive attitude to self-development and learning new tasks
- Ability to develop and implement improved working practices within the business

**Key Skills & Responsibilities**:

- Maintain the company’s client database
- Responding to enquiries and directing them to the appropriate member of staff
- Responding to client enquiries and taking a brief for potential projects
- Maintaining supplies of stationery and office equipment
- Management of the supplier library data and filing of paperwork as required
- Support the recruitment process & onboarding of new starters.
- Support the operational staff with material ordering, supplier management and operational needs as required _._
- Fleet Management - scheduling MOT and servicing of a small fleet of vehicles
- Monitoring absence and holiday requests
- Managing and issuing uniform and PPE
- Diary management for Garden Maintenance team and MD
- Knowledge of financial administration
- To carry out such duties as are required and as are commensurate with the grade of post

**In return for your skills and hard work we will offer**:

- An industry competitive salary
- Pension
- A positive working environment where our employees feel challenged, are able to grow in their roles and have a sense of pride and achievement in what they do.
- Generous training opportunities
- Opportunities to progress the role and salary as the company grows

**Personal Attributes**:

- Committed to the Vision, Mission and Values of Emotive Landscapes
- Have a positive ‘can do’ attitude and be enthusiastic and engaged in your work
- Show respect at all times to colleagues, clients and suppliers
- Always be honest with yourself and your colleagues
- Help to build a positive team spirt by helping others and being an engaged team player
- Be accountable for your actions and be able to explain why you did or didn’t do something
- Strive to develop your industry specific knowledge and learn from those around you both in and outside of working hours
- Promote the company in a professional manner at all times
- Take ownership of all that you do and be accountable for results. Be able to motivate yourself without direction
- Be punctual so as not to impact your colleagues
- Be able to prioritise tasks, be flexible and adapt to changing deadlines

**Salary**: £26,500 pro rata £13,250
Part Time - 20 hours

**Job Type**: Part-time

**Salary**: £26,000.00-£26,500.00 per year

Expected hours: 20 per week

**Benefits**:

- Company pension
- Flexitime
- Free parking
- On-site parking

Schedule:

- Flexitime
- Monday to Friday

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Cheltenham: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person


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