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Transformation Co-ordinator

5 months ago

Nottingham, United Kingdom NHS Nottingham and Nottinghamshire Integrated Care Board Full time

Key Responsibilities Support transformation initiatives within the Nottingham and Nottinghamshire ICS, particularly focusing on Place and Primary Care transformation. Dependant on size and complexity of projects, the post holder may be project lead or support to other team members. Assist in the administrative coordination of transformation projects and other team responsibilities, including arranging meetings/workshops/events, maintaining project documentation, and liaising with partners. Provide logístical support for team activities, such as arranging venues, equipment, and materials for meetings, workshops, and events.

Support the coordination and monitoring of transformation projects, assisting with the development of project plans, timelines, and deliverables. To support the review of services and development of intelligence to help identify improvement opportunities. Help track project progress, identify potential risks or issues, and contribute to problem-solving and decision-making as needed. To assist with the development of business cases, service change review papers, service specifications and evaluations Help maintain positive relationships with partners, responding to inquiries, requests, and feedback in a timely and professional manner.

To develop and maintain working knowledge of national/local strategic drivers and be aware of the evidence base. Key Working Relationships Develop strong working relationships with peers in other Place and Primary Care Teams Work effectively with the relevant ICB colleagues in central teams Work closely with clinical colleagues, including Place Clinical Leads, PCN Clinical Directors, GPs, wider Primary care staff and clinical and professional staff from Place Partner organisations. Work effectively with colleagues within system programme governance structures, namely SRO and Programme Leads Work effectively with a variety of Place Partners including voluntary and community sector and local authorities. Close liaison with the Communications and Engagement colleagues within the ICB and PBP on public relations and marketing activities Functional Responsibilities Project Management Support the scoping of projects, gathering information and intelligence as required from a range of information sources Support project governance processes by assisting in the drafting of Data Protection Impact Assessments (DPIA), Equality Impact Assessments (EQIAs) and Service Change papers.

Support the coordination and monitoring of transformation projects, assisting with the development of project initiation documents, plans, timelines, and deliverables. Help track project progress, identify potential risks or issues, and contribute to problem-solving and decision-making as needed. Provide timely and accurate updates to the project lead or relevant senior responsible officer (SRO) Assist in the collection, analysis, and interpretation of data related to transformation projects, helping to identify trends, patterns, and areas for improvement. Support in project evaluations, gathering all available data and providing analysis and recommendations about the success of the initiative.

Financial Resources Support project leads and SROs by contributing to financial analysis as part of projects and programmes to understand project costs, savings and financial risks. Help identify products, equipment, services, and facilities for assigned activities. Placing orders and keeping mindful of budget limitations. Staff Management Provide training, advice, and support on own area of responsibility.

Support training and induction of new and existing staff. Participate in the recruitment process of support staff/ student placements. Information Management Develop and maintain information databases to support team processes. Work with SAIU colleagues and partner organisations to request and receive data to support team objectives.

Support the creation of reports summarising the status of issues and providing progress reports as requested. Assist in the collection, analysis, and interpretation of data related to transformation projects, helping to identify trends, patterns, and areas for improvement. Contribute to the development of performance metrics and indicators to measure the impact and effectiveness of transformation initiatives. Maintain administrative and information resources.

Research and Development Undertake auditing of projects, services, and initiatives. Carry out web based and publications research. Actively supports and contributes to the development of key performance indicators for the successful assessment of performance. General Work with the principles of equity, integration, and prevention at your core.

Deliver against agreed objectives and outcomes and within the timescales agreed. Organise meetings or events and assist in the diary management requirements of individuals in connection with portfolio of work. Propose changes to own project, service, initiative work, inf