Health, Safety and Fire Administrator

5 months ago


Winchester, United Kingdom Ministry of Justice Full time

**Health, Safety and Fire Administrator - 78105**
**£30,471**
**Winchester**:
**Overview of the job**

This is a non-operational specialist role based within establishments and line managed via the Senior Health Safety and Fire Advisor within the PSP (North/South/LT&HS) HSF&L Team.

The role supports national plans and systems for the effective management of HSF risk through the provision of first line monitoring and support for establishment(s) and by the co-ordination and operation of relevant establishment(s) administration and management systems.

There are no line management responsibilities.

**Summary**

The job holder will co-ordinate HSF management systems within identified establishment(s) in line with national policy, arrangements and standards.

The post is the liaison and co-ordination point for health, safety and fire management in establishment(s), providing first line advice, information, administration, training and support to the SMT, managers, staff, prisoners, contractors and visitors. The job holder will undertake the role, having access to all work areas, plant and equipment within the establishment.

The post holder will report to the Senior HS&F Advisor in the regional HSF Team. Support for other establishments in the region may be required on an ad hoc basis as required by the Senior HS&F Advisor, Principle HSF&L Advisor and/or the Head of Health, Safety, Fire and Litigation (North/South/LT&HS).

**Responsibilities, Activities and Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Health, Safety & Fire**
- The administration and management of accident, assault, near miss and fire incidents on the Sphera system.
- Responsible for the ongoing quality assurance of information, statements and records relating to these incidents that are uploaded to Sphera, including an annual validation programme agreed by the Principle HSF&L Advisor, Head of HSF&L and national policy section(s).
- To advise and support Managers in the completion of Sphera accident/near miss Investigations and daily occupiers fire safety checks for all buildings within establishments.
- The administration and management of the DSE training and assessment software system; undertaking individual DSE assessments for acute cases and advising Managers when ergonomic assessments are necessary in complex cases.
- The administration and management of alternative footwear queries following the national hierarchy.
- The management, monitoring and review of the establishment HS&F Continuous Action Plan.
- To provide initial support and guidance to Managers and Staff on all HS&F matters.
- To notify the Governing Governor of any dangerous conditions requiring immediate action.
- To complete and record a monthly compliance check for all RPE sets held within the establishment.
- Responsible for the production, review and monitoring of Building Fire Risk Assessments (BFRAs) within the relevant establishments. Documents must be current and recorded on the approved format. Remedial action plans must be developed, kept current, raised and discussed at the appropriate levels (Governor, HSF&L Sponsor, SMTs, Service Delivery Managers etc.).
- To complete the RSET/ASET and Pre Release Movement Times (PRMT) for all Residential Buildings within the establishment.
- To complete the PHASE Checklists or equivalent reports in draft for the Senior HS&F Advisor to supplement and validate in accordance with the national reporting timetable.
- To undertake Fire Incident Investigations, record findings on Sphera and provide recommendations to the Responsible Person.
- To conduct frequent and regular safety tours of the establishment as part of a quality assurance process; where possible in conjunction with establishment Head of Functions, Managers and Union H&S representatives.
- To complete an establishment Monthly Assurance Report for the Senior HS&F Advisor to supplement and validate prior to being submitted to the establishment SMT and Principle HSF&L Advisor.
- To routinely conduct quality assurance inspections of all TFM related HS&F matters i.e. Asbestos; Legionella and Fire Safety.
- To advise and support Managers in the completion of the following:

- Safety Tours
- Sphera
- DSE Training
- Daily Occupiers Fire Checks
- Hot and Cold debriefs for HS&F Incidents
- Establishment HS&F documentation and information
- Compliance with HS&F policy and procedures- Refer potential RIDDOR incidents to the relevant functional manager and to the PSP (North/South/LT&HS) HSF&L Team, and where agreed to submit RIDDOR incidents to the HSE.
- To submit Planet FMs or New Work Requests and EIPs for all unsafe conditions that are identified and highlighted through the completion of BFRAs and to encourage all staff to actively report unsafe acts and conditions.
- To routinely monitor via the People Hub the establishment sickness and attendance absence cases for RIDDOR and days lost due to accidents.
- To



  • Winchester, United Kingdom HM Prison & Probation Service Full time

    **Details**: **Reference number**: - 307671**Salary**: - £30,471**Job grade**: - Executive Officer- Band 4**Contract type**: - Permanent**Type of role**: - Administration / Corporate Support**Working pattern**: - Flexible working, Full-time**Number of jobs available**: - 1Contents Location About the job **Benefits**: Things you need to...


  • Winchester, Hampshire, United Kingdom Hampshire Hospitals NHS Foundation Trust Full time

    We are seeking a Fire Safety Specialist to join our team at Hampshire Hospitals NHS Foundation Trust. The successful candidate will be responsible for delivering fire safety improvements across our three sites, including Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital, and Andover War Memorial Hospital.The Fire Safety Team is...

  • Fire Safety Adviser

    5 months ago


    Winchester, United Kingdom Hampshire Hospitals NHS Foundation Trust Full time

    Do you have a passion for fire safety in the public sector? We are recruiting to our fire safety team and are looking for a fire safety adviser to support the delivery of fire safety improvements across the Trust. The fire safety team are responsible for delivering fire safety improvement work across all three sites - Basingstoke and North Hampshire...

  • Fire Safety Officer

    2 weeks ago


    Winchester, Hampshire, United Kingdom undisclosed Full time

    Fire Safety AdvisorWe are recruiting a fire safety adviser to support fire safety improvements across our organization, delivering fire training, risk assessments, and inspections in compliance with legislative frameworks.Key Responsibilities:Deliver fire training and drills for staffUndertake fire risk assessments across multiple sitesWork with contractors...


  • Winchester, Hampshire, United Kingdom Hampshire Hospitals NHS Foundation Trust Full time

    Are you passionate about delivering fire safety improvements across a healthcare trust?The fire safety team at Hampshire Hospitals NHS Foundation Trust are responsible for delivering fire safety improvement work across all three sites, including Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital, and Andover War Memorial Hospital. This...


  • Winchester, Hampshire, United Kingdom https:www.energyjobline.comsitemap Full time

    Job SummaryWe are seeking a highly skilled Fire Safety Systems Engineer to join our team. As a Field Service Technician, you will be responsible for attending customer sites to fulfill business contracts, completing planned preventive maintenances of fire safety systems, and attending call outs to ensure compliance with industry standards and excellent...


  • Winchester, United Kingdom Stable Close Veterinary Clinic Full time

    A new position has arisen at Stable Close Veterinary Clinic for someone to be responsible with our increased workload in Human Resources and Health and Safety. This is a part-time, permanent position working 8-12 hours per week. The work primarily will be updating and maintaining the practice's Health and Safety platform with input and working with the...


  • Winchester, United Kingdom South East Reserve Forces' and Cadets' Association Full time

    Hampshire and Isle of Wight Army Cadet Force has 47 detachments covering the whole of Hampshire and the Isle of Wight. Cadet Administrative Assistants provide facilities and administrative support to the detachments as members of the Professional Support Staff. This is a varied and interesting role based at Winchester (HQ) and Southampton, which would suit...


  • Winchester, United Kingdom Re:Cognition Health Full time

    **About the Company**: Re: Cognition Health is a leading provider of clinical services specializing in cognitive impairment. We deliver expert clinical care to private patients and are one of the foremost providers of clinical trials in the world and deliver award winning medico-legal services. We value people who are dedicated, hardworking and looking to...

  • Gp Administrator

    6 months ago


    Winchester, United Kingdom Twyford Surgery Full time

    **Job title** GP Administrator **Line manager** Practice Manager **Accountable to** Practice Manager **Hours per week** 28.5-37.5 **Salary** Up to £23,000 pro rata, depending on experience **Job summary** The GP Administrator will work closely with GPs and other primary care professionals, performing administrative tasks on their behalf. This...

  • Gp Administrator

    6 months ago


    Winchester, United Kingdom Winchester Rural South Primary Care Network Full time

    Arranging appointments, referrals, tests and follow up appointments of patients. Completing basic (non-opinion) forms and core elements of some forms for the GP to approve and sign such as insurance forms, mortgage, benefits agency forms and others. helping the GP liaise with outside agencies e.g. getting an on call doctor on the phone to ask advice or...


  • Winchester, Hampshire, United Kingdom Southern Health NHS Foundation Trust Full time

    Job SummaryWe are seeking a highly skilled and motivated administrator to join our Perinatal Mental Health Service. The successful candidate will work in a dynamic and fast-paced environment, providing comprehensive administrative support to our multi-disciplinary team.Main Duties:Provide high-quality administrative support to the team, including data entry,...

  • Patient Administrator

    6 months ago


    Winchester, United Kingdom Circle Health Group Full time

    **Patient Administrator** **The Sarum Road Hospital** **37.5 Hours & Permanent** **Salary: £21,742.50 plus benefits** **The Sarum Road Hospital** in Winchester **is part of Circle Health Group, Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private...


  • Winchester, United Kingdom CV-Library Full time

    Group Health and Safety Manager Hampshire - £80-90k Permanent position Planned Maintenance Daniel Owen are currently recruiting for an experienced Group Health and Safety Manager within Planned Maintenance working alongside a large housing contractor in the Hampshire area. They are looking for a Health and Safety Manager to come on board and working...


  • Winchester, United Kingdom CV-Library Full time

    Group Health and Safety Manager Winchester £70K - £80K Property Maintenance Daniel Owen are proud to be representing a leading social housing contractor in the Winchester area that are looking for a brand new Group Health and Safety Manager to join their team. The role will be managing the health, safety team to build and engender a culture...

  • Fire Service Officer

    4 weeks ago


    Winchester, Hampshire, United Kingdom Shared Services Partnership Full time

    Job Details:Salary Range: £5,332 per annum plus additional incident call out payments at £16.54 per hourWork Location: Winchester Fire StationHours per week: Minimum of 35 on-call hours per weekContract Type: PermanentThe Role:An on-call firefighter is a paid person employed by the fire and rescue service who is 'on call' to respond to a range of...


  • Winchester, United Kingdom Daniel Owen Ltd Full time

    Group Health and Safety ManagerHampshire - £80-90kPermanent positionPlanned MaintenanceDaniel Owen are currently recruiting for an experienced Group Health and Safety Manager within Planned Maintenance working alongside a large housing contractor in the Hampshire area.They are looking for a Health and Safety Manager to come on board and working closely with...


  • Winchester, Hampshire, United Kingdom Daniel Owen Ltd Full time

    Estimated salary: £75,000 - £85,000 per annumDaniel Owen Ltd is seeking a seasoned Health and Safety Manager to lead the health and safety team in creating a culture of well-being.The successful candidate will oversee the delivery of health and safety programs and targets, ensuring alignment with company strategies. They will also maintain the safety...


  • Winchester, Hampshire, United Kingdom AtkinsRéalis Full time

    About UsAtkinsRéalis is a leading design, engineering, and project management consultancy with over 50 years of experience in providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States.We are seeking a Senior Fire...


  • Winchester, United Kingdom Biffa Waste Services Full time

    **A quick look at the role** The **Health & Safety Business Partner **is responsible for providing professional health and safety support to operational sites across Berkshire and Hampshire. This will include health and safety systems, communications, internal/external assurance programmes and delivery of health and safety projects. **Your core...