Assistant Private Secretary

2 weeks ago

London, United Kingdom Department for Levelling Up, Housing and Communities Full time

**Details**:
**Reference number**:

- 259735**Salary**:

- £28,412-
**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- A Union, Elections and Places Grouping**Type of role**:

- Operational Delivery**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 3Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- LondonAbout the job

**Job summary**:
This is a fast-paced, demanding and influential Diary Manager/Assistant Private Secretary role supporting senior officials in the Department for Levelling Up, Housing and Communities, including the 2nd Permanent Secretary for the Union, Elections and Places, as well as Directors and Deputy Directors across the Union and Elections portfolio.

The post holder will be directly involved in some of the most important and controversial issues facing the Government as well as gaining first class experience of negotiating the centre of Government and working with multiple senior civil servants.

Learning and development is a top priority for us. As well as providing unparalleled exposure to senior officials, meetings and decision making processes, this role provides opportunities to undertake formal training and to take on stretching projects.

You may sometimes be asked to work over your contracted hours, if applicable you may be eligible for a private office allowance.

**Job description**:
This role will work for one or two senior officials and sit within their Private Office or team. The main responsibilities are:

- Providing diary management for a senior official, managing and prioritising multiple demands on their time, including engaging with high profile external stakeholders;
- Coordinating and setting up meetings, events and visits
- Logistical assistance, including planning and booking travel;
- Handling and managing the flow of correspondence, and ensuring that briefings and papers are printed for upcoming meetings;
- Contributing to the effective running of the Private Office and wider team.

**Person specification**:
We are looking for someone who:

- Is an enthusiastic and organised team player
- Can demonstrate high levels of judgement, initiative and flexibility
- Can provide first-class administrative and diary management
- Has excellent organisational skills, time management and good judgement.
- Has the ability to work quickly and under pressure while remaining calm
- Is able to manage varied priorities with a focus on the big picture. Good communication skills are key to the roles.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Communicating and Influencing
- Seeing the Big Picture
- Making Effective Decisions

**Benefits**:

- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles, and will assess your Behaviours and Strengths.**We are for everyone**

**We would strongly recommend that applicants get in touch with the vacancy manager to find out more information about this role.**

We are for everyone

DLUHC want to bring in a diverse workforce at all levels.

Most of our campaigns utilise multiple assessors and so it is possible that each of your answers would be viewed by different assessors.
- The assessor won’t be reading your answers sequentially.
- Do not assume that the same assessors will have read all of your answers.
- If talking about something in your first answer, make sure that you write the second answer as if you had not written the first (and so on)

**At sift, we will be assessing**

Behaviour (Lead Behaviour): Communicating and Influencing

Behaviour: Seeing the Big Picture

Behaviour: Making Effective Decisions

There is a 250 word limit per question.

In full the campaign will test the below Success Profile Elements:
Behaviours: Communicating and Influencing, Seeing the Big Picture, Making Effective Decisions

Strengths: Yes

**EO salary**
- ** The salary for this role is £28,412 (London).**:
**BENEFITS**:
**GEOGRAPHICAL LOCATION**:

- London

**SIFT AND INTERVIEW DATES**:
Sifting is envisaged to take place W/C 16th January 2023 with interview dates to be confirmed. All interviews are currently being held remotely via videocall.

**RESERVE LIST**:
**CTC (Counter-terrorism Clearance)**:
**Important note**

**Internal Fraud Database**

For more information please see
- Internal Fraud Register

Feedback will only be provided if you attend an interview or assessment.**Security**:
- See our vetting charter.- People working with government assets must complete basic personnel security standard checks.**Nationality requirements**:
This job is broadly open to the following groups:

- UK nationals
- nationals of Commonwealt

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