Examination Officer

3 weeks ago

London, United Kingdom Orange Tree School Full time

**Job Description: Examination Officer**

Reporting to: School Business Manager

Responsible for: Invigilators

**Salary**: £30,000-£35,000 Full-time equivalent

Hours of work: 3 days a week

8:30am to 4:00pm

40 weeks (39 weeks + 1 week to cover Results Week in August)

**Purpose of the role**
- To be responsible for managing the effective and efficient administration of external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies[1]) and/or awarding body rules for exams administration in a consistent and secure fashion, thereby helping to maintain the integrity of the assessment process
- To support theHead of centre in ensuring that the centre is compliant with the JCQ regulations and awarding body requirements in order to ensure the security and integrity of the examinations/assessments at all times
- To act on behalf of, and be the main point of contact for, the centre in matters relating to the general administration of awarding body examinations and assessments
- To closely liaise with key stakeholders (external and internal) to ensure exams administration processes are strictly followed and key deadlines met
- To ensure examinations are conducted in accordance with the regulations
- Through taking an ethical approach and working proactively to avoid malpractice among students and staff, supports the head of centre in taking all reasonable steps to prevent the occurrence of any malpractice/maladministration before, during the course of and after examinations have taken place

**PERSONAL ATTRIBUTES**
- Approachable, professional, well mannered
- Ability to act calmly in difficult situations and respond calmly and professionally
to challenging situations
- Organisation, time management and flexibility
- Ability to seek own solutions to problems and make decisions
- Ability to provide clear oral and written direction
- Ability to listen effectively and communicate with different people
- Compassionate and patient, particularly when working with families
- Self-motivated and ability to work independently under own initiative
- Proactive, positive and enthusiastic
- Ability to work flexibly when required

**EXPERIENCE, KNOWLEDGE, and QUALIFICATIONS**
- Experienced Working in a school environment
- Managing own workload
- Advising senior leadership teams
- Completing tasks to deadlines
- Working on several different projects/areas at the same time
- Dealing with confidential matters
- Using a management information system (MIS) within an educational setting or
equivalent
- Working with databases and managing data input
- Complying with the requirements of regulatory bodies
- Manage and maintain the integrity and confidentiality of the exams system
- Communicate clearly and concisely both orally and in writing (High standard of
verbal and written communication skills)
- Interact with others in a positive way (Effective interpersonal skills working with
a range of internal and external stakeholders)
- Proficient in the use of a range of IT software packages
- Analyse data
- Time management and planning skills to prioritise workload and balance
conflicting demands to meet strict deadlines
- Work with a high degree of accuracy
- Work well under pressure
- Work flexibly
- Work well both as part of a team and independently,
- Follow relevant policies, procedures, and regulation to complete work
- Adapt quickly to changes to regulations and processes
- Deal with enquiries in a professional and sensitive manner
- Handle challenging conversations with confidence and sensitivity
- Work in a confidential manner and observe and adhere to data protection
regulations - e.g. Data Protection Act 2018 and General Data Protection
Regulation (GDPR)
- Aware of the Joint Council for Qualifications (JCQ) regulations or equivalent
- Aware of current developments in the secondary school/college curriculum and
examination systems
- Aware of qualifications contributing to performance tables (school and/or
college performance measures)
- Undertake relevant training and development opportunities

**SAFEGUARDING**
- To play an active role in promoting and safeguarding the welfare of all children
and young people in the school or who may be coming into the school.
- To communicate effectively regarding all safeguarding matters that are evident.
- To ensure that confidential safeguarding files coming into or out of the school
for admissions/leavers reasons are managed safely and effectively.
- Whilst every effort has been taken to explain the duties and responsibilities of
the post, certain individual tasks may not e identified.
- Employees will be expected to comply with any reasonable request from a
manager to undertake any task of a similar level that is not specified in the job
description.
- Employees are expected to follow the staff code of conduct and provide a
welcoming environment where they are courteous to colleagues, visitors,
telephone callers

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