Directorate Admin Officer

2 weeks ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 4

**Main area**
- Science & Technology Directorate
- **Grade**
- Band 4
- **Contract**
- Permanent
- **Hours**
- Full time
- Flexible working

37.5 hours per week
- **Job ref**
- 164-5359637**Site**
- Nottingham University Hospital
- **Town**
- Nottingham
- **Salary**
- £25,147 - £27,596 per annum
- **Salary period**
- Yearly
- **Closing**
- 18/06/2023 23:59Job overview

An exciting opportunity has arisen for an Admin Officer to work in the Science and Technology Directorate within the Clinical Support Division at Nottingham University Hospitals NHS Trust.

The post holder will be responsible for providing direct administrative support to the Directorate Leadership Team.

We are looking for an independent, motivated and well organised individual to join our team. You must have excellent interpersonal and IT

If you are passionate about safe care through robust governance processes, like a challenge, are keen to learn, work effectively in a team and have transferrable skills that can be adapted, this could be the right job for you

Main duties of the job

The post holder will provide administration support to a number of meetings including arranging accommodation, collating papers and taking and transposing minutes. They will be responsible for day to day supervision of the Directorate Administrator. They will collate updates against a number of action plans relating to the risk, governance, quality and people agendas. To facilitate this they must develop a detailed knowledge of the administrative processes relevant to the Directorate.

The post holder must organise their own workload within defined guidelines. They must be flexible and adaptable to ensure workloads are achieved and service requirements are met at all times.

The post holder must be prepared to work across both NUH campuses.

Working for our organisation

The Science and Technology Directorate sits within the Clinical Support Division and is made up of nine services including Bowel Cancer Screening Hub, Clinical Engineering, Clinical Neurophysiology, Evoked Potentials, Nuclear Medicine, Radiation Physics, Radiotherapy Physics, Sterile Services and Trent Simulation and Clinical Skills Centre.

Detailed job description and main responsibilities

Please refer to the attached Job Description and Personal Specification documents for detailed job description and main responsibilities.

Person specification

**Qualifications**:
Essential criteria
- NVQ Level 4 in Business and Administration
- GCSE Maths and English to grade C/5 or above
- Advanced keyboard skills

Experience

Essential criteria
- Admin management and procedures
- Use of Excel to produce data and reports
- Use of MS Office, Excel, Outlook and bespoke databases
- Experience of HR processes
- Administration of meetings inc. production of minutes

Desirable criteria
- NHS experience including finance and data systems
- Experience of risk and governance
- Datix experience

Communication and Relationship Skills

Essential criteria
- Able to receive, interpret and convey information clearly
- Able to communicate at all levels

Desirable criteria
- Evidence of gaining support/agreement at multiple levels

Analytical and Judgement Skills

Essential criteria
- Collate information from computer-based systems to support performance and data monitoring
- Evidence of changing admin practice/procedures and implementation

Planning and Organisation Skills

Essential criteria
- Able to work on own initiative
- Able to work to tight deadlines
- Able to multi-task and prioritise
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic S

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