Directorate Admin Officer
3 weeks ago
Band 4
**Main area**
- Science & Technology Directorate
**Grade**
- Band 4
**Contract**
- Permanent
**Hours**
- Full time
- Flexible working
37.5 hours per week
**Job ref**
- 164-5359637
**Site**
- Nottingham University Hospital
**Town**
- Nottingham
**Salary**
- £25,147 - £27,596 per annum
**Salary period**
- Yearly
**Closing**
- 25/06/2023 23:59
Job overview
An exciting opportunity has arisen for an Admin Officer to work in the Science and Technology Directorate within the Clinical Support Division at Nottingham University Hospitals NHS Trust.
The post holder will be responsible for providing direct administrative support to the Directorate Leadership Team.
We are looking for an independent, motivated and well organised individual to join our team. You must have excellent interpersonal and IT
If you are passionate about safe care through robust governance processes, like a challenge, are keen to learn, work effectively in a team and have transferrable skills that can be adapted, this could be the right job for you
Main duties of the job
The post holder will provide administration support to a number of meetings including arranging accommodation, collating papers and taking and transposing minutes. They will be responsible for day to day supervision of the Directorate Administrator. They will collate updates against a number of action plans relating to the risk, governance, quality and people agendas. To facilitate this they must develop a detailed knowledge of the administrative processes relevant to the Directorate.
The post holder must organise their own workload within defined guidelines. They must be flexible and adaptable to ensure workloads are achieved and service requirements are met at all times.
The post holder must be prepared to work across both NUH campuses.
Working for our organisation
The Science and Technology Directorate sits within the Clinical Support Division and is made up of nine services including Bowel Cancer Screening Hub, Clinical Engineering, Clinical Neurophysiology, Evoked Potentials, Nuclear Medicine, Radiation Physics, Radiotherapy Physics, Sterile Services and Trent Simulation and Clinical Skills Centre.
Detailed job description and main responsibilities
Please refer to the attached Job Description and Personal Specification documents for detailed job description and main responsibilities.
Person specification
**Qualifications**:
Essential criteria
- NVQ Level 4 in Business and Administration
- GCSE Maths and English to grade C/5 or above
- Advanced keyboard skills
Experience
Essential criteria
- Admin management and procedures
- Use of Excel to produce data and reports
- Use of MS Office, Excel, Outlook and bespoke databases
- Experience of HR processes
- Administration of meetings inc. production of minutes
Desirable criteria
- NHS experience including finance and data systems
- Experience of risk and governance
- Datix experience
Communication and Relationship Skills
Essential criteria
- Able to receive, interpret and convey information clearly
- Able to communicate at all levels
Desirable criteria
- Evidence of gaining support/agreement at multiple levels
Analytical and Judgement Skills
Essential criteria
- Collate information from computer-based systems to support performance and data monitoring
- Evidence of changing admin practice/procedures and implementation
Planning and Organisation Skills
Essential criteria
- Able to work on own initiative
- Able to work to tight deadlines
- Able to multi-task and prioritise
- _________________________________________
Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at the NUH we will endeavour to turn your job into a career
**Salary**: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
ID and Right to work checks: NUH authenticate ID and right to work documentation such as passports, visas and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electron
-
Directorate Admin Officer
1 week ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeAn exciting opportunity has arisen for an Admin Officer to work in the Science and Technology Directorate within the Clinical Support Division at Nottingham University Hospitals NHS Trust. The post holder will be responsible for providing direct administrative support to the Directorate Leadership Team. If you are passionate about safe care through robust...
-
Directorate Admin Officer
7 days ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeAn exciting opportunity has arisen for an Admin Officer to work in the Science and Technology Directorate within the Clinical Support Division at Nottingham University Hospitals NHS Trust. The post holder will be responsible for providing direct administrative support to the Directorate Leadership Team. We are looking for an independent, motivated and well...
-
Directorate Admin Officer
5 days ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeBand 4 **Main area** - Science & Technology Directorate - **Grade** - Band 4 - **Contract** - Permanent - **Hours** - Full time - Flexible working 37.5 hours per week - **Job ref** - 164-5359637**Site** - Nottingham University Hospital - **Town** - Nottingham - **Salary** - £25,147 - £27,596 per annum - **Salary period** - Yearly - **Closing** -...
-
Directorate Admin Officer
4 days ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeBand 4 **Main area** - Science & Technology Directorate - **Grade** - Band 4 - **Contract** - Permanent - **Hours** - Full time - Flexible working 37.5 hours per week - **Job ref** - 164-5359637**Site** - Nottingham University Hospital - **Town** - Nottingham - **Salary** - £25,147 - £27,596 per annum - **Salary period** - Yearly - **Closing** -...
-
Complaints Admin Support Officer
4 weeks ago
Nottingham, United Kingdom Nottinghamshire Police Full timeJob description A temporary, fixed term vacancy until October 2023 has arisen for a Complaints Admin Support Officer within the Professional standards Directorate, Nottinghamshire Police Headquarters. The main requirement of the role is to be responsible for the recording, allocating, tracking, and finalising of cases onto the Centurion database with...
-
Office Admin
7 days ago
Nottingham, United Kingdom Warburton Services Ltd Full timeDuties of an Administrator **Main Duties**: - Processing data and accurate record keeping using MS Excel - Overseeing online orders ensuring that they are dealt with quickly and effectively - Using the company’s bespoke software to create and add new events onto our system - Using the company’s bespoke software to make changes and amend live events. -...
-
Admin Support Assistant
4 weeks ago
Nottingham, United Kingdom The Clifford Health Club & Spa Full time**Full-Time Admin Support Assistant** The successful Admin Support Assistant will be required to complete a range of tasks day-to-day as Administration Support. You will play a key role in optimising the business’ support team to improve daily functioning and ensure all important information is stored and filed correctly and in a manner that allows for...
-
Admin Team Lead
4 days ago
Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full timeTo analyse, investigate and resolve queries relating to data quality which will be used to measure performance. Liaise with Facilities, IT, Procurement and Support Services Departments to ensure that site management and ordering processes/new works are addressed effectively and efficiently. Responsible for ensuring that accurate work is completed within the...
-
Senior Admin Support Officer
4 weeks ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeAn exciting opportunity to join the Digital Services' Capital Planning and Contracts Team at the Nottingham University Hospital NHS Trust, as a Senior Admin Support Officer on a fixed term / secondment basis. As part of a small friendly and innovative team that is responsible for delivering high quality reporting and accountability for over 60 IT contracts,...
-
People Directorate Team Administrator
4 weeks ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeBand 3 **Main area** - People Directorate (HR) - **Grade** - Band 3 - **Contract** - Permanent - **Hours** - Full time - Part time Two posts available, one full-time (37.5 hours per week) and the other is part-time (22.5hours per week) - **Job ref** - 164-5197706**Site** - Trust Headquarters, Nottingham City Campus - **Town** - Nottingham - **Salary** -...
-
Admin Assistant
7 days ago
Nottingham, United Kingdom QS Recruitment Full timeAn exciting new opportunity for an experienced Admin Assistant to join a stable, established company on an ongoing basis. As an Admin Assistant, you will be responsible for: - Taking phone calls, as well as re-directing calls and helping with enquires - Handling orders and completing tasks regarding data entry - Assisting the management team with...
-
Admin Assistant
4 weeks ago
Nottingham, United Kingdom Hilliard Civil Engineering (Nottingham) Ltd Full timeJob description Hilliard Civils are a leading groundwork's contractor across the Midlands. Due to continued growth we are currently seeking an admin assistant to join the team at our Nottingham office. In the role you will be responsible for a proportion of the purchase ledger and will be required to process high volumes of purchase invoices. In addition...
-
Admin Assistant
1 week ago
Nottingham, United Kingdom Chalk Education Full time**Admin Assistant - Special School | Nottingham** Pay Rate £11.70 per hour Are you an organised and caring Admin Assistant looking for a new opportunity? Chalk is recruiting for this Admin Assistant position which is to start as soon as possible on a temp to perm basis in a friendly Special School in Nottingham. This school caters for vulnerable young...
-
PA to Medical Director
2 weeks ago
Nottingham, United Kingdom Nottinghamshire Healthcare NHS Foundation Trust Full timeJob summary An exciting 12 month fixed term opportunity has arisen at Nottinghamshire Healthcare NHS Foundation Trust Headquarters for a full time Board Support Officer and PA to Executive Medical Director. This is a friendly and flexible team looking for someone with the commitment to make a difference to our patients. This role would suit someone...
-
Office Manager
4 weeks ago
Nottingham, United Kingdom Cherry Professional Limited Full time**Office Manager / PATemporary Ongoing - £12.31 to £17.44 per hour - Nottingham**Are you seeking a new part time opportunity within an Office Manager / PA role? Are you a forward thinking, organised individual who enjoys supporting a senior management team? Cherry Professional are exciting to be supporting a new operational service within the social care...
-
Office Manager
4 weeks ago
Nottingham, United Kingdom Cherry Professional Limited Full time**Office Manager / PA - Part Time - Temporary Ongoing - £12.31 to £17.44 per hour - Nottingham**Are you seeking a new part time opportunity within an Office Manager / PA role? Are you a forward thinking, organised individual who enjoys supporting a senior management team? Cherry Professional are exciting to be supporting a new operational service within...
-
Admin Support Officer
3 weeks ago
Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full timeNHS AfC: Band 2 **Main area** - Clinical Engineering **Grade** - NHS AfC: Band 2 **Contract** - Permanent **Hours** - Part time - 30 hours per week (Monday - Thursday between the ours of 8am - 5pm, cross site - on a rota basis) **Job ref** - 164-5571026 **Site** - Cross site working - City and QMC **Town** - Nottingham **Salary** - £22,383 per...
-
Admin Apprentice
7 days ago
Nottingham, United Kingdom Fostering People Full timeAbout Us Fostering People are an innovative developing provider with an outstanding inspection rating. We have a reputation for providing exceptional support to our children, foster parents and to our dedicated and passionate staff team. Established in , our reputation and positive approach has enabled us to achieve growth in the fostering sector. Today...
-
Admin Assistant
3 weeks ago
Nottingham, United Kingdom Public Sector Resourcing Full time**Admin Assistant - Inside IR35** **Contract Term: Until end of March 2024 (possible extension)** **Contracting Authority: Department for Education** **Location: Hybrid Working (two days per week office based - Nottingham)** Department for Education (DfE) is responsible for children’s services and education, including higher and further education...
-
Transport Admin Clerk
4 weeks ago
Nottingham, United Kingdom Careerlink Full time**Salary**: £10.63 - £10.64 per hour **Location**: Nottingham, Nottinghamshire **Closing Date**: 29/03/2023 **Description**: **Careerlink are currently recruiting for a Transport Admin Clerk to work at a busy pharmaceutical distribution centre**: Join the team at the Nottingham CDC as a Transport Admin Clerk. This position is within the Transport...