People Directorate Team Administrator

1 month ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Band 3

**Main area**
- People Directorate (HR)
- **Grade**
- Band 3
- **Contract**
- Permanent
- **Hours**
- Full time
- Part time

Two posts available, one full-time (37.5 hours per week) and the other is part-time (22.5hours per week)
- **Job ref**
- 164-5197706**Site**
- Trust Headquarters, Nottingham City Campus
- **Town**
- Nottingham
- **Salary**
- £21,730 - £23,177 per annum (pro rata for part-time staff)
- **Salary period**
- Yearly
- **Closing**
- 02/05/2023 23:59Job overview

Are you passionate about the NHS? Have strong administrative and organisational skills with experience of providing administrative support to Managers and teams? If yes, we have an opportunity to join our fast-paced departments as a People Directorate Team Administrator / HR Secretary and would love to hear from you.

Our Directorate underpins all our Trust's activities and enables our colleagues to perform at their best. As a key person (often the first port of call and first point of contact) in our small admin team, you will join us as an effective and collaborative member of the Directorate, responsible for providing excellent admin / secretarial support to our teams.

We are looking for a dynamic, self-motivated and focused administrator to provide a full range of administrative and secretarial support across our teams. Although experience in an equivalent role would be an advantage, more important are your excellent organisational and communication skills as well as attention to detail and customer focus.

Main duties of the job

You will use excellent organisational skills to develop and maintain administrative support systems, including diary management, fully administrating meetings, minute taking, managing correspondence and communications to and from the department, general admin support within teams supporting programmes of work, and ensuring that systems are effective in their use and are reviewed regularly.

You will take responsibility for administering specific activities and projects within the People Directorate and support the daily demand of queries relating to basic and routine aspects of the Directorate.

Working for our organisation

Nottingham University Hospitals (NUH) is one of the biggest and busiest NHS Trusts in the country where our colleagues do amazing work everyday.

For information about the Trust, including business plans, annual reports, and services, visit our website.

Detailed job description and main responsibilities

Please see the attached the Job Description and Person Specification for key duties and responsibilities.

Person specification

Training and Qualifications

Essential criteria
- Educated to NVQ3 (or equivalent level qualification or experience) in admin or A combination of NVQ2 (or equivalent level qualification or experience), additional courses and experience
- GCSE’s including English or equivalent level qualification/experience
- Demonstration of RSA 1/2 or equivalent good and accurate typing skills/experience

Desirable criteria
- RSA 3 typing/word processing or equivalent
- ECDL or equivalent
- Recognised secretarial/ administration qualification

Experience

Essential criteria
- Knowledge of a range of secretarial procedures
- Ability to use modern office software (Word, Excel, PowerPoint)
- Excellent Communication and Telephone Skills
- Experience of managing a busy and varied workload

Desirable criteria
- Secretarial / Administration experience in a busy office environment
- Minute taking / audio typing
- Experience of dealing with customers

Person Specification

Essential criteria
- Essential criteria in the Person Specification

Desirable criteria
- Desirable criteria in the Person Specification
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all

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