Local Resourcing Coordinator

2 weeks ago

Glasgow, United Kingdom University of Glasgow Full time

**Job Purpose**
Responsible for the provision of professional and proactive administration support for key elements of the staff recruitment process acting as the key point of contact between College/School/RI/Service and the central recruitment team to ensure the delivery of a first class recruitment service aligned with the University's strategic objectives. You will have full responsibility for the progress of vacancies across a range of staff categories, working in close partnership with hiring managers at a local level in delivering a timely and effective recruitment process.

You will be expected to undertake assigned work activities in support of general HR service delivery.

**Main Duties and Responsibilities**
2. Act as the first point of contact for the College/Service in relation to staffing requests, providing advice and guidance to local hiring managers on University resourcing policy and procedure in this connection.
3. Collate local staffing requests in support of the College/Service level approval process. Once approved in principle raise relevant staff requests in the HR System, ensuring requisite data is accurately recorded and fit for purpose in contractual terms. Subsequently track approvals to ensure positions move in a timely fashion to the central recruitment team.
4. Update/draft generic job adverts, job descriptions/ job description template information as required as instructed by the hiring manager to ensure that key position information is accurately captured and input, fit for purpose and mapped as appropriate to the relevant Job Family Role Profile standards. Work with colleagues in College/School/RI/Service as appropriate to develop a bank of generic job descriptions and other resourcing information which can be readily shared with local areas.
5. Gather key information from the hiring manager to develop the recruitment plan, populating key data such as selection panel members, interview dates, interview content/format and relevant shortlisting information. Provide advice and guidance on timescales and process. Arrange and confirm interview dates with panel members. Submit draft plan to central recruitment for discussion and implementation.
6. Work in close partnership with relevant corporate HR Resourcing Assistants. Ensuring key handover points within the recruitment process are accurate and timely.
7. Ensure shortlisting paperwork is completed and returned to the central recruitment team with any updates required to the recruitment plan. Liaise with the hiring manager to ensure agreed timescales are adhered to.
8. Manage local interview arrangements. This will include: ensuring the location is prepared accordingly, appropriate IT equipment is place, catering arranged, act in a meeting in greeting capacity as applicable.
9. Ensure interview/hire requisition paperwork is completed and returned timeously to relevant Resourcing Assistant to action.
10. During the offer/negotiation process continue to act as the key point of contact for central recruitment to ensure relevant input is available from local HR teams and the hiring manager.
11. On acceptance and confirmation of start date, liaise with the appropriate administration team at School/RI/Service level to facilitate local onboarding and induction process.
12. Input, update and maintain accurate records aligned with policy and procedural requirements, data protection legislation and other relevant regulatory requirements, e.g. UKVI. Ensure common drives are maintained in an effective and efficient manner.
14. Track recruitment activity based on reports produced by the central recruitment team, providing clear and structured regular updates to hiring managers and College/Service management to facilitate timely progress and continuous improvement.
15. Ensure standard processes are followed and track activities against service level agreements, prioritising accordingly as required.
17. Working as part of a multi-skilled team, contribute to the smooth running of the recruitment service and the wider HR service in times of team absence or where workloads are particularly high.

**Knowledge, Qualifications, Skills and Experience**

**Knowledge/Qualifications**

**Essential**
A1 Scottish Credit and qualification Framework level 7 (Advanced Higher/Scottish Vocational Qualification level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role.
A2 Strong IT knowledge and skills, including Microsoft Office packages, in particular advanced Excel.

**Desirable**
B1 Knowledge of HR management systems, eg Core HR and I-Grasp.
B2 Knowledge of UK employment legislation related to resourcing activities.

**Skills**

**Essential**
C1 Excellent organisational and time management skills and an ability to manage and prioritise a busy workload calmly and methodically to ensure that deadlines are met.
C2 Excellent written and oral communication skills.
C3 Excellent interpersonal skills (in person, b

  • Resource Coordinator

    15 minutes ago

    Glasgow, United Kingdom ACCA Full time

    ACCA is committed to a workplace culture which is inclusive, diverse, human and connected. We’re currently looking for a Resource Coordinator on a full time, 12 month fixed term contract basis. This position sits within the Planning and Service Improvement team. We are flexible on the location of this role. The Job Reporting to the Resource Planning...

  • Progression and Outcomes Coordinator

    4 weeks ago

    Glasgow, United Kingdom Seven Resourcing Full time

    Seven Resourcing are looking for a temporary Progression and Outcomes Coordinator to work in Glasgow. This position is initially for a period of 3 months and is paying £15.35 per hour (paid to you via an umbrella company). The working hours are Monday -Friday from 9am - 5pm. The hiring manager is ideally looking for someone from a recruitment...

  • Resourcing Coordinator

    4 weeks ago

    Glasgow, United Kingdom Arrow Global Full time

    The role will be based home based predominantly with occasional travel to either Glasgow and Manchester offices for meetings and recruitment attraction. **What will you be doing?** - Conduct daily Contact Centre agent telephone interviews - Assisting in the coordination of the recruitment process/administration - Complete on a daily basis recruitment...

  • HR Coordinator

    7 days ago

    Glasgow, United Kingdom Iconic Resourcing Full time

    HR Coordinator - 18 month FTC Inverclyde, On site Full Time (37 hour week) £25,000 Iconic Resourcing HR are working with one of our clients, with offices in Inverclyde (parking available on-site), who are looking to add an HR Coordinator to their team, who will support the HR Business Partners with the full employee lifecycle. - Previous HR...

  • Talent Coordinator/recruitment Resource Consultant

    18 hours ago

    Glasgow, United Kingdom Amida Recruitment Limited Full time

    Remote / Hybrid role **Talent Coordinator/Recruitment Resource Consultant** Full-Time (**Monday-Friday 37.5 hours per week**) and Permanent. Location**:Lennoxtown, Glasgow** (**Hybrid**) & with free parking when in office. **Salary: - 18,000 to - 23,000** (negotiable depending on experience) & generous bonuses**: - 5k to - 10k p/a** We are looking to...

  • Design Coordinator

    1 month ago

    Glasgow, United Kingdom MP Group UK Ltd Full time

    MP Group UK Ltd is a multidisciplinary construction group specialising in energy efficiency, fit-out, mechanical & electrical, fire & security and renewables. The Group covers the whole of the United Kingdom and provides services direct to local authorities, businesses, housing associations, energy companies and large retail clients. An exciting...

  • Project Coordinator

    1 month ago

    Glasgow, United Kingdom Alexander Mann Solutions (AMS) Full time

    **Job Summary** We are AMS. We are a global total workforce solutions firm; we enable organisations to thrive in an age of constant change by building, re-shaping, and optimising workforces. Our Contingent Workforce Solutions (CWS) is one of our service offerings; we act as an extension of our clients’ recruitment team and provide professional interim and...

  • Administrative Coordinator

    4 days ago

    Glasgow, United Kingdom Peoples Forests Partnership Full time

    The Peoples Forests Partnership (PFP) is a not-for-profit organisation on a mission to even the playing field between indigenous & local communities and companies to develop truly equitable investment partnerships to protect community territories, and all life held by their lands and waters. The PFP does this by providing a safe space for communities to...

  • Recruitment Resourcer

    6 days ago

    Glasgow, United Kingdom Eden Springs UK Ltd Full time

    **Role**: Recruitment Resourcer **Location**: Blantyre (hybrid options available) **Job Types**:Permanent, Full-time **Shift**:Monday to Friday (37.5 hours per week) **Salary**: £24,960 Are you ready to make a difference with the leading company in drinking water solutions? Eden Springs UK is seeking a Recruitment Resourcer to join our team. As part of...

  • QHSE Coordinator

    6 days ago

    Glasgow, United Kingdom KBM Resourcing Full time

    This company based in Glasgow has grown both organically and through strategic acquisitions to become a leading international provider of specialist products, services and engineered solutions for renewable and conventional energy markets. They are currently looking to bring a QHSE Coordinator on board to assist the QHSE ManagerResponsibilities * Assist the...

  • Human Resources Coordinator

    1 week ago

    Glasgow, United Kingdom The Crowd Full time

    The Role: A social, friendly, and esteemed, mid-sized architecture studio, renowned for its impactful and design-led projects worldwide, are seeking a HR Coordinator to join their team in west London. You will work closely with the Operations Manager and Head of HR to support with the full employee lifecycle and HR/admin functions. The role will contribute...

  • IT Site Coordinator

    5 days ago

    Glasgow, United Kingdom Coherent, Inc. Full time

    At Coherent Scotland we develop laser systems that help people. Our systems are deployed in a wide variety of markets including renewable energy, microelectronics, fundamental research, life sciences and medicine. Our aim is to make a positive impact on everybody’s life by providing customers with lasers with superior reliability and performance. Coherent...

  • Design Coordinator

    1 month ago

    Glasgow, United Kingdom Tec Source Limited Full time

    Tec Source are seeking to recruit an experienced Design Coordinator to join the team of one of our valued clients. You will be working on a portfolio of projects predominantly involving the recladding of high-rise buildings, EWI Remediation and other external packages in which, by their nature, are safety critical works and involve significant fire and...

  • Recruitment Resourcer

    1 month ago

    Glasgow, United Kingdom HR GO Recruitment Full time

    An additional requirement is need for HR GO as onsite coordinator / Recruitment Resourcer Reporting to the Branch Manager, the primary function of the Resourcer is to provide a high level of sales support to the branch, in accordance with the needs of the business. Depending on whether you are aligned to the temporary or permanent side of thebusiness or...

  • QHSE Coordinator

    4 days ago

    Glasgow, United Kingdom KBM Resourcing Full time €35,000

    This company based in Glasgow has grown both organically and through strategic acquisitions to become a leading international provider of specialist products, services and engineered solutions for renewable and conventional energy markets. They are currently looking to bring a QHSE Coordinator on board to assist the QHSE Manager Responsibilities Assist the...

  • QHSE Coordinator

    2 weeks ago

    Glasgow, United Kingdom KBM Resourcing Full time

    This company based in Glasgow has grown both organically and through strategic acquisitions to become a leading international provider of specialist products, services and engineered solutions for renewable and conventional energy markets. They are currently looking to bring a QHSE Coordinator on board to assist the QHSE Manager Responsibilities Assist the...

  • Activities Coordinator

    2 days ago

    Glasgow, United Kingdom Meallmore Full time

    Activities Coordinator - Antonine House Glasgow, Glasgow City, United Kingdom, G61 2AP £ to £ Per Hour Permanent * Part time Posted: Wednesday, May 15, 2024 Closing: Thursday, May 30, 2024 EM1051823GlaACAH Documents Activities Coordinator - Antonine House Our Meallmore team at Antonine are ready to warmly welcome you as an Activities...

  • Roadspace Coordinator

    1 month ago

    Glasgow, United Kingdom MHR Full time

    We are looking for a Roadspace Coordinator to join a depot in Glasgow, Polmadie. This is a FTC for the next 3 months. 5 days per week, 9am-5pm. Essential Experience: having used the Scottish Road Works Register System previously. Job details: - Provide support to the Journey Time Reliability Coordinator, to minimise disruption to the travelling public by...

  • Activities Coordinator

    16 hours ago

    Glasgow, United Kingdom Meallmore Group Full time

    Our Meallmore team at Antonine are ready to warmly welcome you as an Activities Coordinator within their care home. Antonine House is a luxury private care home in the popular town of Bearsden. It is among the country’s finest, providing nursing and dementia care at its best and surpassing national care standards. The role of an Activities Coordinator in...

  • Resourcing Partner

    1 month ago

    Glasgow, United Kingdom Resource Solutions Full time

    Do you want a career that offers constant development? With a company that’s growing fast all over the globe. Do you want to work with the biggest clients? The coolest technology? The most innovative projects? Do you want global career moves? A smarter work/life balance? Or maybe you just want to be part of a team redefining work so everyone can have a...