Governance Secretariat and Diary Secretary for Scs

2 days ago

York, United Kingdom Cabinet Office Full time

**Details**:
**Reference number**:

- 294728**Salary**:

- £24,327 - £27,101- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- CO - Government Commercial Function
- **Government Grants Management Function**

**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- YorkAbout the job

**Job summary**:
Government Grant funding plays an important role domestically, in areas such as education, research, civil society and innovation, as well as abroad through international aid projects. Grant spending accounts for around 16% of all UK Government expenditure (2021/22). Part of the Government Grants and Commercial Directorate, the Government Grants Management Function (GGMF) works to ensure that every pound of Government Grants annual spend (£172bn in 2021/22) makes a difference to the economy and to communities.

We are a dynamic, inclusive and nationally based Function working at the heart of Government to provide strategic leadership and set grant-making standards. We work with Government departments and their agencies to deliver grants more efficiently, effectively, transparently and safely protecting public money from fraud and maximising value for money.

Our work requires a diverse set of skills and expertise and we are committed to supporting individuals develop their skills and experience, improve their performance and build their career with us.

We have a track record of delivering efficiency in grants administration, increasing effectiveness in grant funding, reducing loss through fraud, and driving innovation in digital solutions.Through our collective efforts we have delivered true value to the public and we are excited to be taking the next steps in our journey. With this, comes the exciting opportunity to become a part of the Grant’s Family. We can’t wait to hear from you

**Job description**:
This is a key, visible role working in the Director’s office, providing the secretariat to a number of internal and external governance boards and engagement forums, managing the inbox and diary of the Head of Function (Director) and 2 of the Deputy Directors in the team, plus undertaking essential administrative duties This is a stretching EO role and would be good preparation for someone looking to progress towards the next grade.

The role is based at our York office. The Cabinet Office currently operates a hybrid working policy, with an average of 40 - 60% of working time to be spent in your office location. On occasion you may be required to attend our other offices in London and Glasgow, for example, to attend in-person team meetings and or to support at governance boards.

About you

We are looking for someone:

- With good organisational skills, who is able to work discretely whilst managing multiple strands of work, and who can keep to tight deadlines
- With the ability to communicate clearly, both verbally and in writing
- With the ability to work flexibly and adapt to emerging issues, priorities and team demands
- With experience engaging with a wide range of stakeholders, including senior
- That understands the value of a friendly and supporting culture in teams
- Who has a proactive approach and a focus on continuous improvement of self and service, with an appetite to work with others to simplify processes and improve efficiency

This EO role sits within the Management Hub, a team responsible for supporting the Director and the Function through the delivery of effective, high quality operational services (such as finance, recruitment and HR), governance, and communications and engagement for the Function. The post holder will report into the SEO Operations and Reporting Lead.

They will be organising internal and external meetings for the Director/ Deputy Directors and providing secretariat support to meetings.

They will work closely with both the Director and Deputy Directors and their teams to make sure that they are well briefed and that good quality papers and slides are prepared prior to meetings.

Additionally they will be:

- Co-ordinating and collating responses to requests for information
- Providing IT support to the Director and Deputy Directors and supporting them to work in a digital way
- Supporting the team to set up and run larger-scale stakeholder meetings
- Maintaining a forward look for the team and making sure that team members are aware of deadlines. Supporting the team to ensure the deadlines are met.
- Providing assistance with room booking, filing and storage of documents where required
- Providing support to operations activities as required

In times of absence, the post holder will be required to undertake some of the duties of other diary managers/ programme secretar

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