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Executive Secretary

4 months ago

York, United Kingdom Fera Science Ltd. Full time

Join us as an Executive Secretary and make an invaluable contribution to our Food Safety & Biosecurity


At Fera, we’re making the world a better, healthier and safer place. We’re a joint venture partnership between Bridgepoint and Defra and we’re working proactively to protect the world we live in and the food we eat. Our teams are investigating plant and bee health, crop protection and sustainable agriculture. Join us and discover better as you deliver world-class science for the future.

Working in the Fera Executive Business Support team, you’ll be part of a central point of contact to Fera Executives. This role will have principal responsibility to provide support and deliver services to the JV Board, it’s Committees. The duties will include providing an accurate and timely Secretariat service to the Board in provision of agendas, recording detailed minutes of meetings, and ensuring sign of all meetings in a timely fashion. Support in note taking and maintaining actions for other meetings may also be required.


Role: Executive Secretary

Salary: £27k - £29k pro rata

Location: Hybrid- BioTech Campus YO411LZ

Working pattern: ~15 hours per week, preferably over 3 days

Start date: ASAP depending on recruitment and onboarding timelines.


What you’ll be doing:

  • Providing support top directors of our business through diary management, meeting support and administrative tasks
  • Preparing for and attending meetings, producing accurate minutes
  • Planning and ensuring smooth facilitation of successful high-level meetings for the board and Fera Exec team
  • Planning and booking travel & events

What we’re looking for:

  • Excellent knowledge of MS Office systems.
  • Excellent interpersonal skills and the ability to Communicate effectively in person and in writing.
  • An aptitude to plan and prioritise tasks, review and evaluate progress against objectives and investigate alternative scenarios.
  • Demonstrable experience of complex minute taking
  • Experience in scheduling and facilitating meetings


What’s in it for you?

  • Competitive salary from £27k pro rata
  • ​23 days’ holiday (rising to 27) with the opportunity to buy extra leave.
  • Flexible working hours, on-site gym, restaurant, and free parking
  • The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
  • Company matched pension, life assurance, a cycle2work scheme, 15 weeks’ fully paid maternity, adoption and shared parental leave, paternity pay of two weeks…and plenty more.
  • Voluntary benefits designed to suit your lifestyle – from discounts on retail and socialising, to health & wellbeing, travel and technology
  • Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform


What we hope you’ll do next:

Choose ‘Apply now’ to fill out our short application, so that we can find out more about you. If you have any questions you’d like to ask before applying, you can contact recruitment@fera.co.uk


We’re an equal opportunity employer, which means we recruit and develop people based on their merit and passion. We’re committed to providing an inclusive, barrier-free recruitment process and working environment for everyone. If you need the job description or application form in an alternative format or if you’d like to discuss other changes or support you might need going forward, please email at recruitment@fera.co.uk and we’ll get back to you.