Executive Secretary

2 weeks ago

York, United Kingdom FERA SCIENCE LTD Full time

**Join us as an Executive Secretary and make an invaluable contribution to our Food Safety & Biosecurity**

At Fera, we’re making the world a better, healthier and safer place. We’re a joint venture partnership between Bridgepoint and Defra and we’re working proactively to protect the world we live in and the food we eat. Our teams are investigating plant and bee health, crop protection and sustainable agriculture. Join us and discover better as you deliver world-class science for the future.

Working in the Fera Executive Business Support team, you’ll be part of a central point of contact to Fera Executives. This role will have principal responsibility to provide support and deliver services to the JV Board, it’s Committees. The duties will include providing an accurate and timely Secretariat service to the Board in provision of agendas, recording detailed minutes of meetings, and ensuring sign of all meetings in a timely fashion. Support in note taking and maintaining actions for other meetings may also be required.

**Role**: Executive Secretary

**Salary**: £27k - £29k pro rata

**Location**: Hybrid
- BioTech Campus YO411LZ

**Working pattern**: ~15 hours per week, preferably over 3 days

**Start date**: ASAP depending on recruitment and onboarding timelines.

**What you’ll be doing**:

- Providing support top directors of our business through diary management, meeting support and administrative tasks
- Preparing for and attending meetings, producing accurate minutes
- Planning and ensuring smooth facilitation of successful high-level meetings for the board and Fera Exec team
- Planning and booking travel & events

**What we’re looking for**:

- Excellent knowledge of MS Office systems.
- Excellent interpersonal skills and the ability to Communicate effectively in person and in writing.
- An aptitude to plan and prioritise tasks, review and evaluate progress against objectives and investigate alternative scenarios.
- Demonstrable experience of complex minute taking
- Experience in scheduling and facilitating meetings

**What’s in it for you?**
- Competitive salary from £27k pro rata
- 23 days’ holiday (rising to 27) with the opportunity to buy extra leave.
- Flexible working hours, on-site gym, restaurant, and free parking
- The opportunity to take a paid day out of the office, volunteering for our charity partners or a cause of your choice
- Company matched pension, life assurance, a cycle2work scheme, 15 weeks’ fully paid maternity, adoption and shared parental leave, paternity pay of two weeks and plenty more.
- Voluntary benefits designed to suit your lifestyle - from discounts on retail and socialising, to health & wellbeing, travel and technology
- Access to our Employee Network Groups, which represent every strand of diversity and allow colleagues to connect and learn from each other on an open, inclusive platform

**What we hope you’ll do next**:
**Job Types**: Part-time, Permanent

Pay: £27,000.00-£29,000.00 per year

Expected hours: No less than 15 per week

**Benefits**:

- Canteen
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- Employee mentoring programme
- Enhanced maternity leave
- Free or subsidised travel
- Free parking
- Life insurance
- On-site gym
- On-site parking
- Referral programme
- Sick pay
- Transport links
- Work from home

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- York: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Will you now or in the future require sponsorship for employment visa status?

Work authorisation:

- United Kingdom (required)

Work Location: In person

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