Personal Assistant to Regional Director

4 months ago

York, United Kingdom Office for Standards in Education, Children's Services and Skills Full time

**Details**:
**Reference number**:

- 295234**Salary**:

- £26,874 - £27,144- £26,874 per annum. Rising to £27,144 per annum on successful completion of probation.**Job grade**:

- Executive Officer- B3 APT**Contract type**:

- Permanent**Business area**:

- OFSTED - Inspection and Improvement - Regional Support Team**Type of role**:

- Administration / Corporate Support
- Secretarial
- Other**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Foss House, YorkAbout the job

**Job summary**:
Ofsted is the Office for Standards in Education, Children’s Services and Skills. We inspect and regulate services that care for children and young people, and services providing education and skills for learners of all ages. Every week, we carry out hundreds of inspections and regulatory visits throughout England and publish the results online. We also report on standards across the country and are accountable directly to Parliament. Ofsted’s inspections are independent and impartial.

The Inspection and Improvement Directorate is responsible for delivering timely and high quality inspections in all institutions that Ofsted regulates and inspects, and ensuring there are consistent standards across remits. It is also responsible for developing high quality inspectors, ensuring they are used to best effect on inspections, and supporting and promoting improvement in those services inspected and regulated.

This role sits in the Regional Support Team, which is part of the Inspection and Improvement Directorate. The team is responsible for providing high quality support to the regions to ensure the smooth running of the inspection programme; optimising quality and value for money from the contracted services of Ofsted Inspectors; and ensuring continuous improvement in regional ways of working.

**Job description**:
The key responsibilities of the role are outlined below. However, this is an overview of the role and is not exhaustive. Ofsted reserves the right to assign other duties commensurate with the **B3/EO** grade as required.
- To manage and coordinate diaries to ensure the most effective use of time, ensuring the associated travel arrangements, hotel bookings and conference arrangements are made well in advance.
- To perform secretariat duties efficiently for meetings involving setting up suitable dates, room bookings, drafting outline agenda, coordinating and circulating papers, minute taking, following up actions and keeping updated action logs, as required.
- To actively contribute to the work of the wider team, providing absence cover for team colleagues as required.

**Person specification**:

- Please refer to the job specification for further information.**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Making Effective Decisions
- Managing a Quality Service
- Working Together
- Delivering at Pace

**Technical skills**:
We'll assess you against these technical skills during the selection process:

- Experience of diary management, travel planning and meeting preparation, meeting deadlines and objectives within well-defined policies and frameworks.
- Ability to consistently meet deadlines while maintaining excellent attention to detail in a fast paced environment.
- Experience of supporting senior level staff with proven ability to plan ahead on the basis of known/anticipated workloads, regularly reviewing and revising plans in response to changes in priority.

**Benefits**:

- Ofsted is committed to maintaining employee health and wellbeing, whether it is physically, emotionally, financially or socially, and offers a range of benefits to support employees in this. Such benefits include the option to join the Civil Service Pension Scheme, professional and personal development opportunities, 32.5 annual leave days per annum (plus eight days public holiday) and access to counselling and advisory services.
- Ofsted operates a hybrid working approach, allowing colleagues to benefit from time in the office, with the flexibility also to work from home. Our expectation is that you will spend at least 60% of your time working in your office, or at external meetings or events. The exact balance will depend on the nature of your role and the suitability of your home environment, and will be discussed and agreed with your line manager.
- Any move to Ofsted from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility here.Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.**Application and Shortlisting**:
Use the STAR model (Situation, Task, Action, Result) to prese

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