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Executive Personal Assistant

3 months ago

York, York City, United Kingdom Network Rail Full time

Overview

We are seeking a dedicated and organized individual to join our executive team as a Personal Assistant. This position plays a crucial role in providing comprehensive support to the Route Director and their team, ensuring the smooth operation of daily activities and the achievement of strategic objectives.

Key Responsibilities:

  1. Efficiently manage the calendar of the Route Director, scheduling appointments and meetings.
  2. Oversee the personal budget of the Route Director, maintaining accurate and accessible financial records.
  3. Collaborate closely with the Route Director and Business Managers to coordinate functions, conferences, and meetings.
  4. Prepare agendas and documentation for executive meetings, ensuring all follow-up actions are addressed.
  5. Supervise and organize the workload of the clerical support team in collaboration with other managers.
  6. Maintain a systematic filing system, focusing on records of regular meetings, statutory documents, and authorizations.
  7. Utilize financial and procurement systems, acting as the Local Purchasing Agent as required.
  8. Review incoming accounts and process invoices for payment in line with internal control protocols.
  9. Manage and update weekly personnel records effectively.

Qualifications and Skills:

Essential:

  • Exceptional organizational abilities.
  • Experience working with senior management.
  • Strong time management skills.
  • Ability to perform under pressure.
  • Proficient in MS Office applications.
  • Self-motivated and able to work independently.

Desirable:

  • Familiarity with the railway industry and knowledge of railway geography.