Estates and Facilities Administration Apprentice

We are looking for an enthusiastic and motivated individual to join our Estates and Facilities team as an Administration Apprentice.

This is an exciting opportunity for someone who is keen to start a career in an administration support role. The role will involve providing a range of general administration support tasks to the Estates and Facilities Department.

Training and support will be given to complete an apprenticeship in Business and Administration. An Apprenticeship is a nationally recognised qualification which indicates to any employer that the person holding it has attained a satisfactory level of skill and competence in their chosen area of work.

Additional Salary Details £4.81 per hour for the first year. Thereafter [under 18] £4.81, [18-20] £6.83, [21-22] £9.18, [23+] £9.50

The Administration Apprentice will be given opportunity to develop new skills and knowledge whilst working within a friendly and established team.

The role holder will be required to work under their own initiative ensuring that an efficient reception and helpdesk service is provided as well as acting as the first point of contact for the Department, dealing with repairs requests, general enquiries and telephone messages at the “Shop-Front”.

The Robert Jones and Agnes Hunt Orthopaedic NHS Trust (RJAH) is one of the leading orthopaedic hospitals in the country, with some of the highest levels of staff and patient satisfaction, as well as a strong reputation for research and innovation.

Our aim is to aspire to deliver world class patient care, and we want talented, dedicated and passionate people to help us achieve this.

Joining RJAH is more than just a job - we want our people to have the best opportunities to thrive in their role and have a range of fantastic staff benefits on offer to everyone who joins RJAH.

To act as receptionist to whole of Estates and Facilities Department dealing with general enquiries and screening representatives.

Receive visitors, company representatives, contractors and other staff and direct them accordingly. To be responsible for signing in visitors and external contractors working on site.

Ensure receipt and distribution of mail

To receive internal and external telephone calls and transfer to appropriate extension number. Deal with general and maintenance issues.

Use of Estates department computerised system for the generating of work requisitions and assigning to Works Departments.

To operate office machinery, photocopier, fax, scanner, badge printer, laminator, binding machine etc

To assist in keeping records of staff sickness and leave.

To assist in the administration of Staff parking permits and their distribution.

Maintaining filing systems and assisting with the upkeep of common filing procedures within the doctorate.

To liaise with Estates and Facilities Managers in maintaining the Estates and Facilities On-call rota.

To assist with the arrangement of the Estates and Facilities staffs attendance at annual mandatory training sessions.

To provide office cover during periods of annual leave and sickness.

To be responsible for controlling stationery store to agreed levels, issuing and re-ordering as necessary.

Preparing and issuing ID badges in compliance with Trust protocol.

Oracle management - collating information, raising Revenue requisitions and receipting goods on delivery.