Executive Support Officer

1 month ago

London, United Kingdom Fine and dandi limited Full time

**Role**

Provision of support to the Assistant Director for Health and Adults Services. To deliver a full range of administrative duties to ensure that Council services are delivered professionally and efficiently. Job holders at this level will require a thorough understanding of all relevant Council systems and processes and be able to deal with less routine queries/issues. Job holders will be managing their own day to day work and will require a level of initiative to react to changing priorities and work circumstances in order to meet clear objectives.

**Main duties**

1. To provide a confidential and comprehensive support service to members of the Directorate Management Team, including generating correspondence and notes from written material, maintaining diaries and appointment systems, organising, attending and minuting meetings as required.

2. To assist DMT members in their overall management and planning responsibilities.

3. Word process complex documents to ensure high quality accurate documents are produced for senior officers. Create presentations and spread-sheets using software packages to support senior officers in delivering their work.

4. To lead on enquiries from other directorates, elected members, staff and external partners on behalf of the Assistant Director, ensuring appropriate response is given that enquiries are prioritised according to urgency and importance.

5. In the Assistant Director’s absence, to ensure that matters of urgency are identified and passed to the appropriate senior manager for immediate action.

6. To organise meetings, training, seminars, conferences and workshops as required, many involving multi-agency participation, to book rooms, venues, organise catering, travel.

7. To co-ordinate document processing and manage the overall collation and distribution of documents and papers for strategic level internal and partnership meetings.

8. To work as part of a team, proactively supporting colleagues or service managers when required.

9. Administer the RSA remote token distribution for the directorate, order tokens for new staff and check regular reports to ensure tokens are being utilised.

10. To communicate effectively with members, Chief Officers and other staff across a range of partner organisations, community groups, and the public as required.

11. To ensure that actions delegated by the Assistant Director are tracked for progress, chased with managers and where necessary, brought to the attention of the Assistant Director.

12. To ensure that office systems allow information to be managed confidentially.

5 years exp as a pa/exec support officer

RQ880109

**Job Types**: Full-time, Temp to perm
Contract length: 8 months

**Salary**: From £14.90 per hour

**Benefits**:

- Company car
- Company events
- Gym membership

**Experience**:

- Executive Support Officer: 5 years (required)
- Administrative: 7 years (required)

Work Location: One location

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