Document Controller

2 months ago

Warrington, United Kingdom Arcadis Full time

At Arcadis we focus on attracting, retaining and developing people who share our passion and commitment to improve quality of life. In return we offer you the opportunity to transform your world and the world around you, that could be through client work, upskilling yourself, championing equality and inclusion or getting involved in charity work, to name just a few. Our people value different perspectives, they care about the sustainability of our planet and dare to shape the future.

One of our core values is ‘people first’, and supported by our Lovinklaan foundation, we invest in you for the long term, to ensure you reach your full potential. You’ll have the opportunity to own your career and work on industry-defining projects, finding solutions to real challenges that make a difference to people’s lives. You’re encouraged to have a growth mindset and are given the space to develop personally and professionally, building a flexible career that works for you.

**Role description:
Reporting to a Senior Document Manager we have a requirement for a Document Controller to join our Rail - North West & Central business unit based from our Warrington office.

You will have a proven track record of working within a document control environment, possess excellent attention to detail, be an effective communicator and have a proactive approach to work.

You will be responsible for providing Document Control Services in line with document control and information management requirements, and effectively manage all aspects of the main filling system for all drawings and design related documentation (both electronic and hard copies). to assist the Estimating/Design Department with the distribution of accurate and timely submissions.

**Role Accountabilities:
- Establish working procedures to effectively manage the control of documents.
- Maintain up-to date hard copy records if required.
- Create and maintain document control registers.
- Identify and rectify discrepancies in document titles and reference numbers.
- Scan and upload documents when required.
- Liaising/ co-ordinating with internal staff and external clients.
- Maintain controlled copies of drawings (internal & external).
- Responsible for the management and control of all incoming and outgoing drawings and other forms of documentation.
- Controlling the issue of reviewable design data to the client, the receipt of comments and maintaining up to date records of communication.
- Working collaboratively within the team to ensure maximum effectiveness.
- Have knowledge of DMS (Data Management Systems), such as ProjectWise, eB, 4Projects etc.
- Ensure that the necessary contract documentation is collated and prepared in the necessary time scales required by the contracts.
- Ensure that any submission of documentation required is collated and prepared in line with agreed time scale
- Establish archiving procedures.

**Qualifications & Experience:
- Demonstrable relevant Document Control experience
- Experience in a Rail / Construction industry environment is desirable
- Good written and verbal communication skills, including the ability to liaise with peers and immediate seniors and build relationships
- Relevant EDMS experience
- Self-motivated and proactive, with the ability to work under broad direction
- Well organised, attention to detail, flexible and professional
- Knowledge of own area and a general understanding of wider programme and business
- Effective time management skills

**Why Become an Arcadian?
Our work with clients has a direct impact on people’s lives and on the planet. We make moving, living and belonging in cities safer, more resilient and more sustainable. By partnering with our clients as responsible custodians of our earth's resources, we can create a sustainable planet.

We continue to think of new ways to make positive impacts and create better experiences for people; data driven and digital solutions have become part of the Arcadis DNA. Working together with clients and using techniques like design thinking, we can get to the heart of our clients’ most pressing challenges and work together to solve them.

As a global business, we have committed to support five of the UN’s Sustainable Development Goals to ensure that our projects contribute to a better and more sustainable future for all. But it’s not just the work that we do on client projects that benefits communities and our planet. As a global business, we are committed to making a positive impact to society by supporting local communities where we operate.

To help protect our planet, we monitor and measure non-financial information to inform business decisions and reduce our own environmental impact as part of our commitment to be net zero carbon as a global company by 2030.

**Our Commitment to Equality, Diversity, Inclusion & Belonging:
We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and h

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