Workforce Information Officer

2 months ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

NHS AfC: Band 4

**Main area**
- Administrative Services
- **Grade**
- NHS AfC: Band 4
- **Contract**
- Secondment: 12 months (Fixed Term for External Applicants)
- **Hours**
- Full time
- Part time
- Job share
- Flexible working
- Home or remote working

37.5 hours per week
- **Job ref**
- 164-5069850**Site**
- QMC
- **Town**
- Nottingham
- **Salary**
- £23,949 - £26,282 PA
- **Salary period**
- Yearly
- **Closing**
- 15/03/2023 23:59Job overview

Working as part of the Workforce Information and Planning Team the post holder will design, deliver and maintain a range of workforce information tools and reports to support the Trust to manage its workforce.

Main duties of the job

In addition to the below summary you will need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

The post holder will be responsible for maintaining the Trust’s electronic workforce information systems as directed by the Workforce Information and Planning Manager.

They will support the Workforce Information and Planning Manager with the annual workforce planning and training needs analysis process, including the implementation of projects in line with the agreed trajectories.

Provide a helpdesk service to users of the Trust workforce systems

Working for our organisation

We have a management team that is both innovative and proactive in ensuring that high quality care is delivered to our patients.

We are keen to encourage developments in line with Trust policy and working in new ways.

We recognise responsibility to ensure that staff are developed and stimulated within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the Trust. We offer excellent opportunities for career progression, training and development.

Detailed job description and main responsibilities

To develop and maintain internal reporting systems ensuring that core workforce reports are published in accordance with agreed deadlines.

Be innovative, forward thinking and support the development process of automated systems that enable efficiency and increased productivity within the team and trust. Ensuring systems and processes remain future proof.

Interrogate and analyse data and to translate into workforce intelligence for use at Trust, Divisional, Specialty or Department level

To undertake any other reasonable duties as requested by the Workforce Information and Planning Manager

Person specification

Commitment to Trust Values and Behaviours

Essential criteria
- Must be able to demonstrate behaviours consistent with the Trust’s “We are here for you” behavioural standards

Training & Qualifications

Essential criteria
- Diploma in an IT or a training related qualification or equivalent
- Project management knowledge
- Awareness and understanding of PRINCE2 or ITIL methodologies
- Good numeracy and literacy
- Typing/Word processing
- Ability to use Trust information systems and IT packages

Desirable criteria
- Educated to degree standard or equivalent

Experience

Essential criteria
- Knowledge of administrative procedures, including specialised IT systems and project management, training knowledge and training or experience to diploma level equivalent
- 2 Years’ experience using databases, Microsoft Office, E-mail and Intranet web forms
- Previous IT experience supporting projects and operational IT systems
- Working with wide variety and number of departments
- Experience in developing and using spreadsheets and databases and the ability to extract and understand the information

Desirable criteria
- Experience in working in specialised team
- Has a working knowledge of ESR workforce systems
- Knowledge of Moodle type training systems
- Previous NHS Experience
- Has had exposure to PRINCE 2 or ITIL documentation and methodology

Communication and Relationship Skills

Essential criteria
- Excellent interpersonal skills
- Able to work within a multi-professional team

Analytical and Judgement Skills

Essential criteria
- Ability to generate and present reports and documents.
- Ability to receive, interpret and communicate data, which require analysis, interpretation and comparison of a range of options
- Must be able to assess and evaluate progress against agreed timescales and objectives

Planning and Organisation Skills

Essential criteria
- Methodical and organised, good planning skills
- Be able to prioritise workload and ability to use own initiative
- Deal with people effectively and efficiently
- Take accurate requirement notes

Desirable criteria
- Previous experience of supporting training on specific elements/materials
- Ability to present complex information to a variety of audiences, verbally and in written reports

Physical Skills

Essential criteria
- Excellent keyboard skills

Other

Essential criteria
- Flexible and adaptable
- Caring
- Enthusiastic and well-motivated
- Confidence
- Commitment
- _____________________

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