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Apprentice Medical Workforce Administrator

4 months ago

Nottingham, United Kingdom Nottingham University Hospitals NHS Trust Full time

Apprenticeship

**Main area**
- Human Resources
- **Grade**
- Apprenticeship
- **Contract**
- Fixed term: 15 months
- **Hours**
- 37.5 hours per week (Full time
- 37.5 hours per week)
- **Job ref**
- 164-4812427-B**Site**
- City Campus
- **Town**
- Nottingham
- **Salary**
- £181 per week
- **Salary period**
- Yearly
- **Closing**
- 19/02/2023 23:59Job overview

Are you a self-motivated, hardworking and enthusiastic individual looking to take their first step in to an administrative career in the NHS? If so, this apprenticeship post could be just what you are looking for.

We are excited to be able to offer an administration apprenticeship opportunity working within the Medical Workforce team based at the City Campus of Nottingham University Hospitals NHS Trust.

You will be a conscientious and enthusiastic team player with good organisational skills. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You will be able to understand and accurately convey verbal and written information and be able to remain calm under pressure and will present a professional and polite attitude at all times.

Main duties of the job

You will work alongside the team providing support in a range of duties including monitoring inboxes, maintaining detailed spreadsheets, producing documentation related to doctors pay, arranging inductions for doctors, electronic scanning of documents and updating records as well as other general office duties. You will need good communications skills and will be supported to develop lots of new and current skills including; prioritisation, attention to detail, using your own initiative and the ability to work in a busy and fast paced environment. You will learn and develop skills using Microsoft Office and NHS systems.

Working for our organisation

In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.

The Medical Workforce team is a friendly and supportive team which sits within the Human Resources department. We provide a range of services focused on our doctors. You will be well supported to gain a wide variety of skills and experience with time set aside to complete your qualification.

Detailed job description and main responsibilities

This is a 15 month apprenticeship and you must be committed to work towards a level 2 qualification in customer service. As an employee we will be committed to ensuring that a structured plan is in place to support and enable you to complete your apprenticeship.

Person specification

**Qualifications**:
Essential criteria
- 4 GCSE’s or equivalent including English and Maths.

Experience

Essential criteria
- Basic skills in Microsoft Office
- Good communication and telephone skills
- Attention to detail

Desirable criteria
- Experience of working in an office environment

Commitment

Essential criteria
- Demonstrates commitment to completing the apprenticeship training
- _________________________________________

Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

**Salary**: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Consent:

- Transfer of information: If I have previous NHS service - I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the **Occupational Health Department **confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.