Business Support Officer

2 weeks ago


Canary Wharf, United Kingdom NHS Professionals Full time

Job Introduction

The post holder will provide day-to-day administrative and/or dedicated PA support to the Directorate or senior management team. They will maintain effective working relationships with a variety of stakeholders both internal and external to the organisation. The post holder will work with mínimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties.

This role is fixed term starting ASAP and ending 31st March 2024. It is a Hybrid role with 2/3 days a week being onsite based, in Canary Wharf office. First 2 weeks will be fully onsite for training.

Main Responsibilities
- Lead and act as a central coordinating point of contact for a range of business administration activities. This will include delegated lead responsibility for certain corporate function processes. For example, compiling and updating health and safety risk assessments or reporting of sickness absence and preparing and submitting returns on behalf of the team as required.
- Responsible for the organisation of meetings and events and production of reports, papers, minutes and updating action logs as required. This will include providing secretariat support to teams and other internal meetings and networks as required.
- Provide support and information to aid effective management of budgets, in liaison with the Finance Business Partner, including overseeing the placement and/or orders for goods and/or stationery using the FARM system, receipt goods and maintain log of expenditure.
- Support the end of year / monthly close down of accounts.
- Supervise the business support team on their day-to-day activities, which may include call handling or data inputting.

**Essential**
- IT skills and advanced Microsoft Office experience, including Word, Outlook, Excel, PowerPoint.
- Significant administrative/ secretarial experience including developing, implementing, and maintaining office systems and handling sensitive information.

**Desirable**
- Experience working in a public sector organisation.
- Ability to use digital tools e.g. JIRA


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