Team Secretary

3 days ago

Shoreham by Sea, United Kingdom Sussex Partnership NHS FoundationTrust Full time

We are looking for a full-time Team Secretary/Administrator to join our busy Child and Adolescent Multi-Disciplinary Psychological Services (ChAMPS).

This is an interesting and varied position that would suit an experienced secretary who is looking for a challenging and rewarding role in which finding a balance between team working and utilising initiative is important. The post holder will be motivated and flexible, be able to work well within a team and able to organise their own workload. Good time management skills and being able to prioritise tasks is essential as is having good attention to detail.

You will need to be able to liaise effectively with other teams and agencies and members of the public. You will also need to have the ability to deal sensitively with people who may be anxious.

Duties will include data input, processing of new referrals and typing of clinical letters and reports. Therefore, a good working knowledge and experience of using Microsoft Word, Excel and Outlook is essential.

For an informal discussion please telephone Marie Shelton on

07471 034210

**The main duties of the position are**:

- Processing incoming referrals, uploading onto our electronic patient record, ensuring processes are followed accurately.
- Entering data onto an Excel spreadsheet.
- Typing and/or formatting letters and reports for all clinical staff
- Arranging interpreters as required
- Arranging appointments/consultations and follow up confirmation letters.
- Inputting data onto electronic patient records
- Answering telephone calls efficiently and professionally, taking accurate messages and ensuring they are passed on and uploaded to the electronic patient record
- Managing Outlook diaries
- Managing Outlook admin inbox
- Joining regular meetings and minuting if required
- Covering reception - telephone and meet and greet as required
- Assisting the clinical team with any queries

This is a rewarding and varied job with plenty of responsibility and is an excellent opportunity to develop your skills. In return for your hard work and dedication we can offer you the opportunity to work within a friendly and supportive team. You will receive supervision, strong support from colleagues and we are committed to staff professional development. We also offer and encourage in house development training opportunities.

If you are a secretary or administrator with experience of working in a fast paced environment with changing priorities and have a ‘can do’ attitude and want to be part of a friendly, dedicated team with a strong commitment to providing safe, effective, quality patient care, then we want to hear from you.

To protect the health and safety of our staff/workers, patients, and those attending our sites, we encourage our workforce to get fully vaccinated against COVID

We are looking for a full-time Team Secretary/Administrator to assist our team admin lead, in providing excellent administration and secretarial support to our ChAMPS Psychological services teams, and to take a lead role for the administration of the Unaccompanied Asylum Seeking Children (UASC) team.

**The main duties of the position are**:

- Processing incoming referrals, uploading onto our electronic patient record, ensuring processes are followed accurately.
- Entering data onto an Excel spreadsheet.
- Typing and/or formatting letters and reports for all clinical staff
- Arranging interpreters as required
- Arranging appointments/consultations and follow up confirmation letters.
- Inputting data onto electronic patient records
- Answering telephone calls efficiently and professionally, taking accurate messages and ensuring they are passed on and uploaded to the electronic patient record
- Managing Outlook diaries
- Managing Outlook admin inbox
- Joining regular meetings and minuting if required
- Covering reception - telephone and meet and greet as required
- Assisting the clinical team with any queries

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