Legal Secretary

3 months ago

SaltburnbytheSea, United Kingdom Martin L. Grove Full time

**Full Job Description**

**Legal Secretary**

**Salary - negotiable based on experience**

**Job Types** - Fulltime Monday to Friday 9am -5pm |Part-time (days negotiable 9am - 5pm)

**Holidays (based on full time hours) - **20 days plus bank holidays and at least 1 full week off between Christmas and New Year

**Anticipated start date - **as soon as possible

**Martin L. Grove is a well-established high street private practice specialising in Residential and Commercial Conveyancing, Wills, Probate and Private Client having provided legal services continuously for over 40 years. We are a small, friendly and dedicated team of professionals committed to providing excellent standards of service and client care.**

**Main duties and requirements**:

- Reception duties such as answering telephone calls, greeting clients, dealing with general enquiries.
- Full generic secretarial support as required, including preparing correspondence and documents through fast and accurate audio-typing and word processing.
- Assist in strongroom activities, such as storing and retrieving documents.
- Researching information to ensure accuracy, and corresponding with existing clients or contacts.
- Prepare documents from instructions.
- Administer both manual and electronic filing daily.
- Opening, maintaining and closing file.
- Closing, storing and retrieving client files.
- Preparing mail and enclosures for dispatch.
- Arrange for all copying to be done.
- Make appointments, arrange meetings and maintain an up-to-date diary for fee earner(s).
- Attend clients, both in person and on the telephone, and provide such support in a professional and friendly manner in-keeping with the practice’s standards for client care.
- Undertake any specific training when required and to have an overall positive attitude towards self-development.
- Ensure the confidentiality of all information and documentation relating to the practice’s clients as well as the practice itself.
- To contribute as a team member and provide sickness and other absence cover for other members of the team when required.
- To contribute as a team member in the continual review of efficiencies within the department.

**Required skills and experience**
- Experience of working in a legal environment along with relevant departmental experience is desirable.
- Fast and accurate typing skills, including digital dictation and integrated legal systems.
- Experience of Microsoft Office Suite, including Word and Excel.
- Excellent English grammar/spelling; familiarity with legal terminology and numerical skills.
- Excellent communication and interpersonal skills, including experience in dealing with a range of clients via telephone and face-to-face.
- Discretion and confidentiality is essential.
- Ability to organise and prioritise your workload to the required standard and within the required timescales.
- Ability to work effectively within a team as well as independently.
- Proactive and able to use own initiative within guidelines as set by the practice and fee earners.

**Personal specification**
- Self-motivation: energy; positivity; can-do attitude.
- Flexibility.
- Confidentiality and discretion.
- Proactive; willing to use initiative.
- Able to work well independently as well as part of a team

**Location**

Our practice address 81 High Street, Skelton in Cleveland, Saltburn by the Sea, TS12 2DY. Remote working is not available.

**How to apply**

**Job Types**: Full-time, Part-time

**Salary**: From £10.42 per hour

**Experience**:

- Office: 1 year (required)

Work Location: In person

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