Executive Administrator

4 weeks ago

London, United Kingdom Element Materials Technology Full time

Overview:
Element has an opportunity for a new
** Executive Administrator** to join our growing team in London. Our new Administrator will be responsible for providing administrative support to our Executive office colleagues, day to day office management, meeting coordination and record keeping.

**Responsibilities**:

- Manage minor procurement tasks, including raising purchase orders and processing invoices, chasing payments
- Ensure the office is organised, tidy, and well-stocked including weekly food order, stationery order and meeting lunch orders
- Oversee post distribution, courier management and accepting deliveries for the office
- Expenses and credit card statement management for executive team
- Welcome and assist visitors and new colleagues
- Coordinate onboarding of new colleagues, including organising IT equipment and access
- Organise meetings, handling scheduling, reminders, and agenda preparation
- Represent Element in a professional manner during interactions
- Maintain accurate and comprehensive data records
- Manage team calendars, send invites, and organise room bookings
- Assist in the organisation of company events

Skills / Qualifications:

- Experience as an Executive Administrator / Team Assistant in a fast-paced environment, or within a digital business
- Sound judgment, able to prioritise and make decisions in conflicting situations
- Resourceful, maintaining a can-do, positive attitude with a solutions-focused approach
- Excellent written and verbal communication skills
- Detailed orientated
- Strong time-management abilities to meet deadlines effectively
- Proactive and eager to tackle new projects and ideas
- Comfortable interacting with diverse profiles across the business
- Team player capable of cultivating productive working relationships across the firm
- Mature demeanour in handling responsibilities
- Solid Microsoft Office skills

Company Overview:
Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 7,500 brilliant minds operating from 200 sites across 30 countries. Together we share an ambitious purpose to ‘Make tomorrow safer than today’.

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement:
At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming “the world’s most trusted testing partner”.

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