Band 4 Workforce Coordinator
6 months ago
Main Duties Extract employee information from ESR and provide details to supervisors, managers and Head of service as required. Ensure information is appropriately and securely stored, filed and easily retrievable, using or setting up relevant systems, utilising the functionality of ESR wherever possible The postholder will undertake a range of office duties supporting E&F workforce management to deliver the wider team objectives. This will include maintaining information systems (ESR) and HR sickness absence records. To actively promote engagement in the Staff Survey across the division.
Support, monitor and produce the reporting on KPI compliance for the Estates and Facilities directorate including PDR, sickness and mandatory training for the E&F Workforce Manager and HR team as appropriate Provide initial support and advice to managers dealing with long and short term absences, with appropriate follow up in terms of progress updates. Implements relevant policies and procedures and makes suggestions for improvement Reviewing sickness absence reports, updating sickness monitoring spreadsheets and notifying managers and supervisors when a sickness absence trigger has been met in a timely manner, with appropriate follow up to ensure that attendance review meetings are actioned. Contributing to the completion of the Corporate HR teams monthly workforce report Responding to and resolving queries from employees and E&F management in respect of HR information, providing basic advice on Trust employment policies. Performing accurate annual leave calculations.
Organises and supports formal and informal HR meetings with E&F management and staff and taking comprehensive meeting notes. Supporting managers with invite letters to staff in relation to Trust employment policies as well as supporting with formal meeting summary outcome letters. Ensure that managers are directed to appropriate professional advice for matters outside of the remit of this post, for example Pensions, Payroll etc. Responsible for supporting short term absence meetings and escalating long term absences or more complex absences (with appropriate progress made to date) to the E&F Workforce Manager / Corporate Senior HR Advisor.
Responsible for working with the E&F Workforce Manager & Human Resources with all aspects of employee relations casework administration. Supporting E&F management with the collation of employee documentation for employee relations panel packs To work with the E&F Workforce Manager to support coaching and development of the wider E&F workforce. Supporting E&F management with preparing for and following up employee wellbeing meetings. Attend HR, Workforce and Recruitment meetings.
Monitoring the E&F query inbox, forwarding queries on to the respective team as appropriate Supporting with World Facilities management day on an annual basis. Supporting the E&F Workforce Manager with staff engagement sessions for the E&F workforce. Managing employees personal information. Ability to work unsupervised and own initiative within the appropriate remit of this role.
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Band 4 Workforce Coordinator
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