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Personal Assistant to Managing Director

4 months ago

Horsham, United Kingdom Incor Group Full time

**Vacancy - Personal Assistant to Managing Director**

**We are looking for an office-based Personal Assistant to our Director to join our successful team based in Horsham, West Sussex.**

**This role comprises a range of duties providing Admin support to the Director and the Admin Team.**

**Starting salary: £30,000 per annum (pro-rata if part-time).**

**Working Hours**:
**30-35 Hours across 5 days a week. To include unpaid lunch break.**

**(We are happy to consider alternative/flexible options).**

**This position may suit: a full or part-time person who needs to be flexible around childcare, a retired/semi-retired person, a freelancer.**

**About Us**

The Incor Group are an innovative, responsive Facilities Management company providing mainly Cleaning and Support Services.

We have been providing a wide range of Cleaning and Support Services to businesses and organisations for more than a quarter of a century.

Geographically, we serve the areas of South London, Surrey and West Sussex.

Incor has unrivalled expertise across a range of specialist sectors including Local Authorities, Schools and Colleges, NHS Medical Centres, as well as many clients in the Office and Industrial sectors.

**Range of Duties**

**P.A. Duties for and on behalf of the Director**
- Take/make calls - reception
- General data input & research
- Customer Care
- Updating Clients
- Diary management
- Sourcing Tender bids within our criteria, inputting PQQ info.
- Preparing quotes using existing templates.
- Sending out sales letters to potential clients.
- Communicating with clients and sub-contractors for quotes and arranging work.

**General Admin Duties**

As above and additionally:

- Complaints processing
- Developing and documenting work processes.
- H.R. Processing
- Supporting the Account Managers with the recruitment process
- Collation of new starter paperwork & references
- Administration of employment documentation
- Holiday & Cover planning process
- Fleet management
- Compliance document management

**Working hours and conditions**
- 30-35 Hours across 5 days a week. To include unpaid lunch break. (We are happy to consider alternative/flexible options)
- You may occasionally be asked to work alternative hours, so we would ask for a flexible approach.
- Working within a small friendly team in an open planned office environment

**Skills, interests and qualities required**
- Excellent spoken English communication, and customer service skills
- Working knowledge of MS Office (e.g Word, Excel, Outlook etc.)
- Attention to detail and problem-solving skills.
- Reliability, excellent time management skills and the ability to prioritise work.
- Able to meet time deadlines as they arise.
- Ability to multitask, prioritising tasks and work on own initiative.
- Able to form and maintain effective working relationships with colleagues and third Parties.

**Experience & qualifications required**
- At least 2 years’ previous experience of working in an Admin position.

**Pay and Benefits (Personal Assistant to Director)**
- Starting salary**:£27,300 pro rata**:

- 20 days holiday and 8 bank holidays (pro-rata)
- NEST workplace pension scheme
- Performance Bonus opportunities

**How to apply**

All shortlisted applicants will be contacted and invited for an interview.

**Equal Opportunities**

**Job Types**: Full-time, Part-time, Permanent

**Salary**: £30,000.00 per year

Expected hours: 30 - 35 per week

**Benefits**:

- Company pension
- Flexitime
- Free parking
- On-site parking

Schedule:

- Flexitime
- Monday to Friday
- No weekends

Application question(s):

- We have a preference for local applicants, particularly from Horsham or within 30 mins commuting time.

Work Location: In person