Administration Assistant

1 month ago


Birmingham, United Kingdom Blue Arrow Full time

**Administration Assistant**
**Birmingham - B18**
**£10.42 p/hr**
**Start Date: 17th July**
**End Date: 1st September**

**ROLES AND RESPONSIBILITIES**:
1. Perform varied administrative tasks including photocopying, filing, data input and collation, amending directories, operating manuals, replenishing stationery and operating systems etc.
3. Work collaboratively as part of a team and provide help and support to other team members.
4. Book travel arrangements, accommodation for members of the team, and ensure that they have knowledge of the agreed itinerary and that they are kept up-to-date of appointments and bookings.
5. Keep up-to-date and accurate records of financial transactions following or as a result of inputting and retrieving data from information systems, including the payment of invoices, purchase orders, holiday records and petty cash.
6. Arrange room bookings, ensuring that meeting rooms are set up and maintained, arranging the provision of refreshments when required.
7. Maintain telephone communication (including switchboard
- where appropriate) both in and out of the office ensuring messages are processed and other enquiries dealt with in the appropriate manner.
8. Processing incoming and outgoing mail as required
9. Undertake reception duties, and in so doing to welcome internal and external visitors in a friendly and professional manner and direct them to an appropriate staff member as required

**SKILLS AND EXPERIENCE NEEDED**:
3. Confident communicator with the ability to deliver and manage basic written and oral communication effectively.
4. Ability to prioritise tasks according to deadlines and produce accurate work
6. Ability to follow written and verbal instructions and agreed processes, to set standards and timescales
7. Good attention to detail with the ability to learn new processes and demonstrate good practice to others,
8. Consistently achieves set deadlines when dealing with specific requests with confidence and accuracy.

**THE NEXT STAGE**:
**PLEASE APPLY ONLINE IF YOUR INTERESTED IN THIS ROLE.**

Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.



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