Team Secretary Receptionist

3 weeks ago


London, United Kingdom Castleforge Partners Full time

Castleforge is an entrepreneurial research-led private equity real estate fund manager. Founded in 2010, we currently manage two fully discretionary funds backed by institutional investors in the US, UK and Europe and have c. £800 million of office, private rented residential and hotel assets under management in London, UK regional cities and in Europe (Belgium, Germany and The Netherlands).

We are currently seeking a Team Secretary & Receptionist to provide efficient administrative support while managing the reception desk and office for our central London team of 40.

A bit more about you
- Proven experience in administrative support and receptionist roles, preferably in a fast-paced environment.
- Excellent organizational skills and attention to detail, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with a friendly and welcoming demeanour.
- Proficient in using office software (e.g., Microsoft Office Suite) and basic office equipment.
- Strong problem-solving skills and the ability to adapt to unexpected situations.
- Customer service ethos - happy to roll up sleeves or go above and beyond to improve the office environment or employee and visitor experience.

Example responsibilities:

- Greeting and welcoming visitors with a warm and friendly manner, ensuring a positive and professional first impression.
- Assisting the management team with a range of administrative tasks, including but not limited to scheduling meetings, managing diaries and room booking calendars, arranging travel, preparing documents, submitting expenses, note-taking and maintaining records.
- Assisting with meeting preparation
- photocopying, tech set up, presentation slides, ordering lunches.
- Monitoring office supplies inventory and placing orders as needed to ensure the smooth running of the office and managing associated invoices for payment.
- Coordinating company gifts as required in relation to joiners, leavers, recognition, and special events.
- Accepting and signing for deliveries, post & courier management
- Providing an office familiarization tour for new joiners on their first day.

We value vision, entrepreneurial thinking, an uncompromising focus on results, collaboration and responsibility; if this aligns well with you, you’ll likely thrive with Castleforge. The opportunities to develop your career within our small, successful and growing private equity firm are only limited by your imagination; you’ll build relationships across our group including our operating businesses, you’ll work closely with our partners and senior management, and be given a huge amount of trust, freedom and responsibility.

In addition, you can expect from us:

- A team of passionate, inclusive and collaborative colleagues
- A comprehensive compensation (including discretionary bonus) and benefits package, including private medical, dental, and life insurance.
- 25 days’ annual leave (plus bank holidays)
- Enhanced family-friendly policies
- Personal development and wellbeing budgets to spend at your discretion.



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