Materials Administrator

3 weeks ago

Rotherham, United Kingdom Sarclad Ltd Full time

**PURPOSE OF JOB**:
The purpose of this position is to support the Purchasing function in all expediting activities and the shipping function in exporting and importing activities including any related transactions. Liaising with the Design, Production and Quality teams and supporting relevant matters towards achieving an efficient and cost-effective process for expediting goods, equipment, materials and services.

The Materials Administrator is responsible for ensuring all information provided is legible, timely and accurate, as well as being sufficiently detailed to ensure that purchased items are correctly delivered, answering any product queries from the supplier. Supporting the Lead Buyer, this position will drive to ensure the business budget is achieve in a challenging and difficult supply chain.

**PRINCIPAL RESPONSIBILITIES**:
**Administration**
- To support all supply chain activities in order to meet delivery deadlines.
- Record information necessary to report on KPI results in relation to costs, delivery and quality performance were necessary.
- Contribute towards ongoing cost reductions from within the supply chain including the examination of any opportunities likely to support longer term procurement strategies.
- Expedite overdue orders and communicate to relevant stakeholders.
- Confirm ordered items are being delivered to plan in advance
- Support After-Sales to ensure shortages are processed to support the Aftersales budget
- To support the Shipping Department in ensuring documentation is correct and available when required.

**Communication**
- To maintain regular communication with suppliers to ensure the on-time supply of materials, goods and equipment, minimising inventories and ensuring contractual obligations.
- To facilitate the expediting of emergency requirements that may arise.

**CONTEXT**

This position exists to support the supply chain in the expediting of all items, to ensure timely delivery, and to contribute to the businesses ‘Right Part Right Time’ Process. The position holder will interact with multiple departments within the company to meet the expectations of all stakeholders, whilst ensuring that the Lead Buyer and the Operations Manager are provided with accurate information.

In addition to the above, the job holder will also provide cover for the Shipping department to ensure Imports and Exports are not interrupted when resource is not available.

**KNOWLEDGE & EXPERIENCE**

**The jobholder must**:

- Be innovative and self-motivated, have a basic level of engineering knowledge, a flexible can-do attitude and be able to work in a multi-disciplinary team towards meeting timescales and budgetary deadlines.
- Be dynamic in their approach when faced with a challenging supply chain.
- Be proficient in the use of MRP ordering systems.
- Be able to juggle competing demands.
- Be a competent user with Microsoft Word.
- Be an intermediate level user of Excel.
- Have excellent interpersonal skills and be able to communicate effectively with customers and suppliers, both verbally and in writing.
- Be able to demonstrate successes in developing supplier relationships.
- Be a good team-player and equally capable working under own initiative.
- Have experience of reading technical drawings.
- Have an understanding of Export and Import requirement such as Incoterms.
- Possess suitable qualifications for the position, ideally CIPS International certificate, with good communication skills.
- Have worked in a Continuous Improvement environment and have experience of introducing process improvements.

**Job Types**: Full-time, Permanent

**Salary**: £18,000.00-£23,000.00 per year

**Benefits**:

- Company pension
- Free parking
- Wellness programme

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you have excellent communication and IT skills?
- Do you have any experience in exporting and importing activities including any related transactions?

**Experience**:

- Expediting: 3 years (required)

Work authorisation:

- United Kingdom (required)

Work Location: Hybrid remote in Rotherham

Reference ID: HR23JD3129
Expected start date: 01/03/2023

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