Accounts Payable Administrator

2 weeks ago


Redhill, United Kingdom Boffin Recruitment Full time

**Accounts Payable Administrator**
- Maintain the purchase order record, update, issue and distribute purchase orders once approved.
- Place orders with suppliers for consumable items via online link system.
- Match delivery notes to invoices and reconcile to purchase orders and enter details onto main purchase order spreadsheet. Liaise with staff members and suppliers regarding any queries.
- Enter invoices into Quickbooks (accounts package) ensuring accurate coding is applied.
- Maintain petty cash and process all expense claims either by cash or by bank transfer/bacs.
- Process bi-monthly supplier payment runs and any ad-hoc payments that need to be made via internet banking system, post payments to accounts package and accurate filing of paid invoices.
- Checking supplier statements when received and liaise with suppliers regarding any discrepancies.
- Print and check daily bank transactions and post any visa payments made to suppliers etc. Process credit card statements and code accordingly to purchase ledgers.
- Assist in sourcing products and monitoring prices to suppliers.
- Month end routines and general housekeeping of purchase ledgers and bank beneficiaries.
- Assist the Finance Manager in setting up of inventory control system for the business.
- Be proactive and offer any suggestions which may enhance the processes to the purchase ledgers.
- Have previous experience in Microsoft Excel, Word and Outlook. Knowledge of Quickbooks would be helpful though not essential as training will be given.



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