Administrative Support
3 weeks ago
**Purpose**
To provide a comprehensive, robust administrative support service to support the Public Health Team and Public Health CPPO/CO within the Commissioning Team.
**Roles and Responsibilities**
- Provide core administrative functions
- Ensure that business needs are prioritised and managed effectively
- Carry out other duties commensurate with the grade of the post.
- To create electronic documents, reports, letters etc from copy and dictation
- To highlight issues of a urgent nature to relevant senior members of the team
- Set up and maintain electronic and manual filing systems allowing easy retrieval
- Organise travel, accommodation and hospitality requirements
- Establish and maintain a pass back system for staff supporting
- Process payment of invoices and tracking of financial transactions using Oracle
- To make arrangements for meetings and events including the booking of venues, arranging refreshments, sending invitations, organising agendas, and taking minutes
- Undertake progress/chasing tasks arising from meetings
- The preparation, production and presentation of documents and minutes from own notes and from a variety of sources of information
- To assist in the management of the electronic diary for members of the Public Health Team and CPPO/CO
- To produce and update spreadsheets and presentations, using Microsoft packages, including Excel and PowerPoint
- To collate and record performance data as required
- Data inputting and retrieval on the various systems used by the service
- Provide a professional and courteous “first point of contact” for all services and service users contacting the team, including receptionist duties
- Ensure all calls are handled efficiently and effectively
- To oversee the receipt and forwarding of secure electronic correspondence to the appropriate personnel
**Mandatory Compliance Requirements**
- CV
- Eligibility to work in the UK
- The last 2 years written references with all gaps verified
- NVQ Level3 or above in Business Admin
- Enhanced DBS Check, issued within tha last 12 months.
- Full COVID Vaccination Evidence (Req Evidence NHS App, NHS Website, NHS COVID Pass Letter) If medically exempt please upload exemption.
- A team with over 20 years Administration Public Sector/Trades/Built Environment/Construction Recruitment experience
- Access to a wide selection of vacancies across the UK
- The choice of PAYE or Limited company schemes
- Weekly payroll service
- Excellent rates of pay
**Salary**: £9.70-£9.79 per hour
COVID-19 considerations:
Yes
Work Location: One location
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