Administrative Assistant

3 weeks ago


Baldock, United Kingdom Grice Collins Long Ltd Full time

**Company description**

Grice Collins Long (GCL) is an established and highly successful practice of Chartered Surveyors. We are a multidisciplinary practice advising both Landlords and Tenants on all aspects of Retail Property including Property Management and Accounts. We deliver all aspects of retail agency, consultancy and professional work. Our Tenant Services division offer service charge consultancy, insurance assessments and FM services. GCL have offices in Hertfordshire and Nottingham.

**Job description**

**The Role**

**Job Specification**

**Office Administration**
- Answer phones and redirect calls to the relevant member of staff.
- Process incoming post.
- Greet visitors and direct to conference room.
- Assist with team diary management and hot desking arrangements.
- Provide cover for the office manager in their absence.
- Ad hoc administrative duties when required.

**Accounts Support**
- Process supplier invoices at the back end of the payment process.
- File electronic copies of tenant demands.
- Respond to queries from tenants and suppliers or direct to appropriate member of staff.
- Provide support for month end client reporting.
- Provide back up information for bank account transactions and bank account details.

**Property Management Support**
- Manage the electronic files and folders system.
- Arrange inspections with Tenants.
- Support with the sending of documents and other correspondence, including welcome letters, Service Charge budgets and reconciliations to tenants.

**Marketing**

**Personal Specification**

**Required**
- Maths and English GCSE.
- Work experience in a customer service setting.
- Attention to detail and organisation.
- Well-developed communication skills.
- Experience working in and across teams.
- Ability to prioritise effectively and manage own work.

**Desirable**
- Level 2 NVQ in Business Administration or similar.
- Office experience.
- Microsoft Office particularly Outlook and Excel.

**Package**
- Salary_ - £21,500 (pro-rated for a part time role).
- Hours - _Full or part time (minimum 30 hours per week).
- Annual Leave_ - Starting at 25 days plus recognised English bank holidays (normally eight per year). Pro-rated for part-time but it is a year-round role and not suited for someone who can only work term time. Office closure between Christmas and New Year.
- Flexi Time_ _and Hybrid Working _- Flexibility with daily start and end times available but must include daily coverage to at least 4pm.
- Professional Development_ - Support for additional training and the opportunity to become involved in other areas of the business including marketing and research.

Closing date: 27 January 2023

**Job Types**: Full-time, Part-time, Permanent
Part-time hours: 30 per week

**Salary**: £21,500.00 per year

**Benefits**:

- Casual dress
- Company events
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- No weekends

Application question(s):

- What is your travelling time to SG7 5TR

Work Location: One location

Application deadline: 27/01/2023
Reference ID: GCLAA



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