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Admin Officer

7 months ago

Craigavon, United Kingdom MPA Recruitment Full time

MPA Recruitment Armagh are working in partnership to assist our client the **Northern Ireland Housing Executive **to recruit a Admin officer for the Craigavon Area.

**Main Duties**

Posts in the Level 3 grade require staff to undertake a variety of duties ranging from supervision and training, to advice and guidance for the public. In each of the functions interpretative and discretionary skills play a significant part, although it is stressed that these skills are brought to bear within written or verbal parameters and policies set by the organisation. For industrial staff the work requires competence, co-ordination and craftsmanship with a demand for both precision and speed or considerable demand for precision.

The post holder willbe responsible to the Level 5 Senior Administration Managerfor provision of the administrative support to the Region’s Asset Management Division

**Key Responsibilities**

1. Provide administrative support to Regional Asset Management Division to ensure all project related information is properly filed on electronic and paper systems as required

2. Maintenance of files for Regional Asset Management Division including archiving as required to off-site storage and retrieval of same

3. Assist the Regional Programme Monitoring Officer//Project Managers, to collate and present relevant monthly financial and statistical reports to agreed timescales

4. Use of NIHE systems and databases to produce reports and information as required by Project Delivery staff

5. Help prepare papers and reports for submission to CCH, CXBC & Board as directed by the Regional Programme Delivery Manager and/or Senior Project Manager

6. Answering telephone calls and accurately recording all Customer contact and details of repair/worksto be carried out

7. Advising Customers of anticipated time scales for repairs/installations and following up requests on workalready reported

8. Liaising witha range of internal/external departments

9. Provide administrativesupport for meetings, including management of roombookings, taking and prompt issue of minutes to all parties

10. General Office duties as required

**Essential Qualification Criteria**:
1.

(i) BTEC National or equivalent plus 1 year’s relevant general administrative experience

or

(ii) 5 GCSE “O” Levels or equivalent plus at least 2 years’ relevant general administrative experience

or

Basic Access NI required at a cost of £18.

**Temporary role initially for 3 months with possibility of extension**

**£10.98 per hour**

**Monday-Friday 9-5**

**Weekly Pay**

**For further information and full job description please contact the office - 02837537591**

**Job Types**: Full-time, Temporary contract
Contract length: 3 months

**Salary**: £10.98 per hour

Schedule:

- Monday to Friday

Application question(s):

- Do you have any experience with minute taking?

Work Location: In person