Leasehold Enquiries and Post Completion

2 weeks ago


Leeds, United Kingdom Cortland Full time

**Role**: Pre-Sales and Post-Sales and Leasehold Enquiries Administrator

**Location**: Leeds

**Role Overview**:
As a Block Management Pre-Sales and Post-Sales and Leasehold Enquiries administrator, you will be responding to all leasehold and conveyancing enquiries received. You will be raising and recovering all relevant fees for doing so. You will be processing all post completion documentation and update systems for block management. Other key roles will include:
**Key Responsibilities**:

- Respond to solicitors’ leasehold enquiries, research, collate, supply documents and management packs prior to the sale of a unit within a block managed by Anthem Management Limited.
- Ensure sale and re-mortgage enquiries are responded to accurately and in a legally compliant manner.
- Liaise with key stakeholders i.e. leaseholders, conveyancing, solicitors and use online registry portal in order to ensure that dept and business needs are met.
- Charge relevant and appropriate fees to add to the income stream to the business
- Manage an electronic database, log enquiries and payments received and the date at which the work is due.
- Process all post completion documentation required under the terms of the lease i.e. Notice of Assignment, Charge, and Deed of Covenants as instructed by Anthem Management Limited - Ensure that the legal transfer is carried out as per the lease terms and the documents are signed by the correct signatory and returned to the buyer’s solicitors.
- Produce Certificates of Consent/Compliance where necessary to satisfy Land Registry restrictions - Issue certificate to buyer’s solicitors to enable the buyer to be registered as the owner at Land Registry
- Register new owners and update in-house software (Qube) - Amend the system in favour of incoming leaseholder according to the transfer documents received.
- Create and issue welcome packs to incoming leaseholders.
- Carry out Land Registry searches and obtain leases, title plans and office copies.
- Liaise with relevant departments regarding assignments and sales.
- Undertake any other reasonable duties as may be required from time to time.
- Ensure the information is returned within the strict timescales set and Service Level Agreement
- Check with all relevant departments and constraints of the lease to ensure the correct information is supplied.
- Determine the information we hold is current at the time of responding to enquiries or to pass on to other departments to assist them with queries.
- Issue invoice requests to the company accountant to produce an invoice for work carried out.
- Update a work tracker detailing enquiries received and date responded to
- Ensure that the legal transfer is carried out as per the lease terms and the documents are signed by the correct signatory and returned to the buyer’s solicitors.
- Issue certificate to buyer’s solicitors to enable the buyer to be registered as the owner at Land Registry
- Amend the system in favour of incoming leaseholder according to the transfer documents received.
- Obtain information in a timely manner to ensure we are providing accurate information.

**Skills Required**:

- Excellent analytical skills, including advanced excel modelling skills
- Strong interpersonal skills
- Proactive and dynamic taking ownership of all of core duties
- Strong written communication skills
- Accuracy and attention to detail
- Ability to gather, assimilate, analyse and effectively summarise information and give briefings/prepare
- briefing notes as necessary
- Experience in the formatting of documents
- Innovative and pro-active
- Ability to handle multiple tasks
- Competent in using, Word, Outlook, and Excel
- Flexible and cooperative at all times, working as a member of a Team
- Understanding the importance of achieving deadlines and ensuring quality output
- Use initiative and take responsibility for providing solutions
- Ability to ensure confidentiality and security of all business, client and customer
- documentation/information
- Excellent telephone manner

**Job Types**: Full-time, Permanent

**Salary**: £25,000.00-£35,000.00 per year

Schedule:

- Monday to Friday

Work Location: In person


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