Administrator/ Event Co-ordinator

7 months ago

Preston, United Kingdom Alston View Nursing and Residential Home Full time

DRIVEN BY A COMMITMENT TO DELIVER THE HIGHEST QUALITY OF CARE

Gray Care Group are a family run provider who strive to create an environment where the care of our residents and colleagues is at the front and centre of all we do. Enriching the lives of those who we are fortunate enough to share our homes with is at the forefront of what we do.

Our Goals

Bringing the social into social care is vitally important to us, we believe that everyday should provide positive experiences and our activities programmes and mealtime experiences are a significant part of this.
- To deliver outstanding care.
- To be transparent.
- To ensure our Homes provide the highest quality range of facilities and activities.
- To cater for all the individual preferences of all our Residents.
- To continue to invest in our environments, our infrastructure and our people.
- To engage and integrate into our local communities.

We are seeking an experienced Admionistrator & Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning and executing various events, ensuring their success from start to finish. Your organizational skills and attention to detail will be crucial in creating memorable experiences for our clients.
- Implement actions to meet and maintain administrative and financial standards
- Assist the development of the philosophy, goals and objectives for the administrative and financial practice
- Evaluate standards of administrative and financial competence
- To develop and plan programmes, outings and events, staffing the events and overseeing the implementation of activities. Ensure the programme reflects the wishes and preferences of the current population of the organisation
- To support and enable service users to access social networks and maintain personal interests in accordance with best practice, agreed standards, legislation and within the financial budget

To maintain skills at a current level and to undertake such training and development as required, from time-to-time, to maintain and progress knowledge

**Responsibilities**:

- Coordinate all aspects of event planning, including venue selection, vendor management, and budgeting
- Collaborate with clients to understand their event objectives and preferences
- Develop event timelines and schedules, ensuring all tasks are completed on time
- Manage event logistics, such as setup, teardown, and equipment rental
- Oversee event registration and ticketing processes
- Coordinate with marketing team to promote events through various channels
- Provide on-site support during events, ensuring smooth execution
- Conduct post-event evaluations to gather feedback and identify areas for improvement

'''Skills'''
To excel in this role, you should possess the following skills:

- Administrative skills: Ability to handle multiple tasks simultaneously, prioritize effectively, and meet deadlines
- Office skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides)
- QuickBooks: Familiarity with financial software for budgeting and expense tracking
- Typing skills: Accurate and efficient typing abilities for data entry tasks
- Organizational skills: Strong attention to detail and ability to manage multiple projects simultaneously
- Clerical skills: Knowledge of general office procedures and ability to perform clerical duties as needed
- Phone etiquette: Excellent communication skills over the phone with clients and vendors
- Data entry: Accurate data entry skills for maintaining event attendee lists and other records
- Computer literacy: Comfortable using computerized systems for event management

The Administrator’s responsibilities include but are not limited to the following:

- To maintain administrative and financial skills at a current level and undertake such training and development as may from time-to-time be required to maintain that currency of practice
- To provide administrative and financial services for the company in accordance with current best practice
- To supervise the administrative and financial services within the company in accordance with agreed standards, legislative requirements, relevant regulations, in line with accepted best practice and within the financial plans agreed from time-to-time

The Events Coordinator’s responsibilities include but are not limited to the following:

- Organise and plan activity programmes reflecting service users’ preferences
- Produce newsletters to inform service users and their relatives/friends about what is going on
- Support service users to access the internet and other communication methods such as letter writing, Skype and FaceTime
- Plan events within allocated budget
- Ensure service users are at the heart of events and programmes to enhance their wellbeing
- Be responsible for promoting and protecting the welfare of those individuals supported by the service

If you are a highly organized individual with a passion f

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