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Finance Assistant

4 months ago

Truro, United Kingdom Royal Cornwall Hospitals NHS Trust Full time

Royal Cornwall Hospitals NHS Trust has a vacancy for a Band 2 Finance Assistant working across the Financial Services Department.

The main responsibilities are ensuring that invoices are paid in accordance with the Trust’s Standing Financial Instructions, and internal procedures, investigating enquiries from suppliers and internal budget holders and providing assistance and advice as required

This is a full time post of 37.5 hours per week.

Sustainability is integral to the Trust achieving the NHS Net Zero target. All staff are therefore actively encouraged and supported to implement new ways of working within their field of expertise.

To assist the Accounts Payable Senior Clerk with any duties that may be delegated in support of the finance function as and when required.

To provide cover for other members of the team as required.

Work to monthly finance timetables meeting set deadlines.

To be flexible in order to work across different service areas as required.

Plan and organise own work schedule to meet management set weekly and
ongoing monthly departmental deadlines

Payment Duties
Ensure that all duties are carried out in accordance with the Trust’s Standing Financial Instructions, and internal procedures.

Check suppliers’ invoices and credit notes, prior to payment, against relevant order.

Processing invoices in a prompt manner in accordance with Confederation of British Industries Prompt Payment Policy.

Check that invoices are properly authorised in accordance with the Trust’s
Scheme of Delegation before registering for payment on the Trust’s Purchase Ledger system, ensuring that all fields are completed accurately and that all errors are identified and corrected.

Resolve discrepancies relating to supplier invoices, statements and orders or refer to the supplier, supplies department, ordering department or budget holder for action and procedures to maintain our Prompt Payment performance

To work closely with the Accounts Payable Team Leader to work towards better practices