Administrative Assistant

3 weeks ago


Newmarket, United Kingdom Vogue Athletics Full time

Vogue Athletics is a Community Interest Company based in Newmarket. We are a 'not for profit' organisation with a passion for supporting young people through cheerleading, gymnastics and dance. These disciplines allow us to help shape the lives of young people, teaching skills for the future. We boost confidence, social engagement, and a wide variety of character building elements, offering a constructive outlet for young people's energy in a safe and respectful way.

We encourage athletes to train 'the VA way' which follows the ethos:
Work hard, Be kind, Stay humble.

We have 2 directors, one of whom is based in the US, and 8 freelance coaches.

We are searching for someone with a passion for community work benefiting young people to run our office and ensure we are as efficient as possible You will report to the local UK Director.

What you will do:

- Administration
- Handle customer enquiries
- Organise the logistics for the attendance of the Cheerleading and dance teams at competitions and other events
- Monitor customer payments
- Manage our customer database
- Ensure all registrations are complete and on time.
- Processing DBS checks for coaches
- Process payments to the freelance coaches
- Roster classes/timetables and arrange cover for coaches as and when needed.
- Facility management
- Maintain excellent child welfare & safeguarding standards - what does this mean? What are they doing?
- Ensure that the facility is kept and remains safe, clean and tidy Do they have to clean it? If so, say so
- Carry out annual reviews of our policies to ensure they are up to date
- Discuss any proposed changes to policies with the Directors
- Opening and closing building
- Providing a presence during softplay sessions and dealing with payments for those sessions
- Marketing
- Social media management, posting updates onto various Social Media platforms
- Leaflet and poster design
- Delegating leaflet and poster distribution
- Fundraising
- Organise fundraising events

Work closely with the Directors of Vogue Athletics to help them develop this venture to become an exciting place for the children and young people of Newmarket and the surrounding area.

**Person Specification**

We are looking for someone who has:
Customer focus

Ability to work unsupervised

Knowledge of when to refer issues and queries to others

Ability to work constructively as part of a team

Good with children

Ability to organise and prioritise

Good written English

Good interpersonal skills

Willingness to learn and undertake professional development

Experience working with databases

Able to work weekends by arrangement

**Desirables**

Knowledge of safeguarding

Experience in writing bids for grants

**Job Types**: Part-time, Temp to perm, Freelance
Part-time hours: 10 per week

**Salary**: £400.00-£1,000.00 per month

**Benefits**:

- Flexitime

Schedule:

- Flexitime
- Weekend availability

Ability to commute/relocate:

- Newmarket, CB8 7YY: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Newmarket, CB8 7YY

Flextime



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