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Personal Assistant to Director for Women and
4 months ago
FULL TIME POST - 37.5 HOURS A WEEK
To provide professional and comprehensive PA duties to the Director of Women and Children Division and provide administrative and secretarial support to the Associate Nurse Director/ Deputy Director and members of the Senior Management Team as and when required.
An experienced Personal Assistant is required to support the Director of Women and Children.
The post holder will demonstrate good organisational skills and have the ability to prioritise their own workload under pressure and use their own initiative and undertake additional work as required.
They must also be able to provide a courteous and diplomatic point for enquiries.
The post holder must be able to maintain a total level of confidentiality and be able to understand and act on complex information.
If you are reliable, discreet, and diplomatic and possess the qualities outlined above, we would like to hear from you.
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
Our mission is to make a difference every day. Our values are that we care, we respect, and we listen
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
The salary for the role is only one part of the excellent package of benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union
- for local financial advice
Act as first point of contact for all communications to the Director and deal with all such communications appropriately, including exchange of sensitive or contentious information.
Assimilate, manage and communicate a wide range of information, some of which will be sensitive and complex and may involve matters relating to individual staff or patient matters or matters of commercial confidence.
To provide an administration and secretarial service to Director and members of the Senior Management Team on a day-to-day basis.
An excellent level of communication and relationship skills required to liaise with external organisations, to deal with a wide range of contacts e.g. members of the public, Trust and Trust Directors and a range of members of other organisations e.g. local authorities and voluntary groups.
To provide administrative support to committees and senior level meetings, including the provision of papers, information and arrangements including catering/venue/access/equipment requirements. Be responsible for taking minutes and ensuring appropriate follow up action is taken.
Be responsible for the effective management of electronic diaries, using own judgement to make necessary adjustments to ensure the Director can carry out their duties and that their time is focused and maximised at all times. Resolving conflicting appointments and arranging urgent meetings, which arise on a day-to-day basis.
Prepare non stock orders requisitions for specialist goods and any ad hoc orders. Sourcing products and acquiring prices from suppliers and liaising with procurement team on lead times for delivery, and/or raise appropriate items on the organisations purchasing system.
Support budget holders in the monitoring of annual call off purchase orders for specialist services and raise non stock order requisitions accordingly.
To support on the recruitment process for administration posts including short listing, interviewing, interview questions/test setting.
To hold line management responsibility, such as Appraisals and objective setting for the Administration Assistant and Clerical officers within the admin team. Assessing staff performance against agreed performance standards/objectives and/or competencies at least annually and develop meaningful and achievable personal development plans and objectives and ensure that staff are up to date with all statutory and mandatory training.
Monitor sickness absence for the Divisional Admin team and record for analysis and reporting via the Trust system.
Provide leadership responsibility, recognising and developing the teams through mentoring, coaching and training them to utilise the strengths to enhance the department’s performance and build organisational capability.
