Conference Coordinator
2 months ago
Are you a seasoned events professional with a passion for creating unforgettable experiences? Are you ready to take your conference and events coordination skills to the next level?
We are seeking a dynamic and experienced events coordinator to join our esteemed University's Estates and Facilities Management Team. In this role, you will play a key role in facilitating the University's goal of delivering exceptional events for internaland external clients.
As an operational supporter of the University's commercial events offering, you will be responsible for securing business, coordinating logistics, managing financial processes, and overseeing the delivery of events as directed by the Conference and EventsManager. This role offers the opportunity to work with both internal and external clients, and may require flexible and unsociable hours of work.
Main duties include:
- Responding to sales inquiries and providing facility information and cost estimates to prospective clients
- Arranging facility tours for external and internal customers
- Supporting and overseeing the smooth execution of conferences, functions, and events booked through the Conference Services office
- Completing booking forms, contracts, and other necessary documentation for clients and the University.
- To support any bookings arising from external (or internal) hire of the campus as a film location
- To support the sales and marketing strategy for the College’s residential, catering and leisure facilities
- To attend any promotional events and exhibitions with the team, including assisting in the arranging and manning of exhibition stands at trade shows
- Maintain ongoing communication with customers in relation to their event
- To liaise closely with College facility providers and colleague involved in the provision of services across the campus, ensuring their efficient and cost-effective delivery
- To accurately record all conference and event enquiries in the appropriate databases
- Early-morning, evening and weekend work, as well as being on call for clients during events and according to the needs of the business
This is a 100% office-based position with an immediate start date. The role is on going (a review of the services they need is done on a 3 monthly period) with the opportunity to become a permanent role.
If you are ready to elevate your events career and join a team committed to delivering world-class experiences, we want to hear from you
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