Management Office Executive Assistant
4 weeks ago
To start as soon as possible, full time / part time , permanent
Administration
RWE Trading Americas Inc. ("RWETA") is a dynamic energy trading company based in the heart of New York City.
As an integral part of our team, the Office Manager & Executive Assistant will oversee and manage all office procedures and other tasks as assigned by the senior management. Reporting directly to the Head of Americas Trading & Origination, you will be responsible for a wide variety of organizational and administrative tasks supporting the RWETA executives and small but growing New York-based team.
Office Management:
Oversee and support all administrative duties in the office and ensure that the office is operating smoothly
Manage office supplies inventory, handle all necessary procurement processes and place orders as necessary
Identify opportunities for process and office management improvements, and design and implement new systems
Manage office budget, ensure accurate and timely reporting
Provide comprehensive organizational support to the senior management that ensures a professional, responsive and effective experience with the organisation as a whole;
Manage calendars, schedule and book travel and conferences, coordinate internal and external meetings and appointments, and support with onboarding of new team members;
Proven experience as an Office Manager, Front Office Manager or Administrative Assistant, ideally in an international business organization;
Knowledge of office administrator responsibilities, systems and procedures;
You will frequently interact with board members and senior management across the global RWE Group, as well as with external contacts. A highly flexible, proactive and resourceful approach with a high level of professionalism and confidentiality is required;
Strong organisational and planning skills in a fast-paced environment
A creative mind with an ability to suggest improvements
Proficiency in MS Office (including Word, Excel, PowerPoint and Outlook) and Adobe Acrobat software would be advantageous;
Further we welcome applications from individuals who may not be able to commit to full-time roles. At RWEST, finding the right person for the job is our top priority, and we are willing to explore flexible arrangements.
RWE Supply & Trading is a leading European energy trading company and top tier global employer. Our incredibly diverse and dedicated team of experts has been representing the RWE Group on the global wholesale markets for energy and energy-related raw materials and services for more than 20 years. Building on the continuous evolution of our European trading footprint, and the successful expansion of our local trading presence in the APAC region, we now have a strong confidence and commitment to succeed with our growth plans in North America;
We value diversity and therefore welcome all applications, irrespective of gender, disability, nationality, ethnic and social background, religion and beliefs, age or sexual orientation and identity. #We are looking forward to your online application.
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