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School HR Administrator

3 months ago

London, United Kingdom Campion Cleaning Service Full time

**This exciting vacancy to work for a large trust across two split locations is an excellent opportunity for someone with good HR experience who is looking to further develop their skills and knowledge.**

**Locations are: Greenwich based (3 days) / Limehouse based (2 days)**

Possessing a strong customer focus and working directly to the Senior HR Advisor, the remit of the HR Administrator role will be to provide a high quality and effective HR administration service primarily, but not exclusively, relating to a range of on -‐boarding and lifecycle processes and procedures - e.g.
- Recruitment, induction, probation and performance management administration
- Sickness absence monitoring
- HR systems administration and implementation, currently SIMS and iTrent
- Workforce information monitoring
- Pay and conditions advice

Casework administration, file management and record keeping
- **SPECIFIC RESPONSIBILITIES**_

**Onboarding and Life Cycle Processes**

**Recruitment, Induction and Performance Management**

Support the successful implementation and delivery of all on-‐boarding and life cycle processes for employees including the delivery of an effective recruitment advisory and administration service with specific responsibility for:

- Assisting with the updating and maintenance of the school’s establishment list
- Placing all vacancies and related documentation on appropriate job boards and other media, including the Trust websites
- In liaison with the Recruiting Managers, arranging and directly supporting interview days and events, including the administration of selection tasks
- Undertaking all pre-employment and safer recruitment checks (e.g. DBS clearances, medical clearance and reference checks)
- Maintaining the school’s Single Central Record to ensure it is up to date and accurate at all times
- Issuing conditional offer letters and contracts of employment in line with statutory timescales for new starters
- Undertaking appropriate administrative tasks relating to the:

- Induction of new starters, including NQTs
- Tracking and monitoring of probation reviews of all new starters
- Implementation of the annual performance appraisal framework for all staff
- Supporting the administration performance management process via BlueSky

**Leaver Administration**

Provide advice and undertake appropriate administrative tasks relating to the:

- Resignations and termination of contracts of employment in accordance with agreed procedure
- Exit interviews and the analysis and reporting of this information
- Receipt and recording of the return of school property

**Payroll Administration**

Undertake the payroll administration service, liaising with staff, managers, Headteacher and Payroll as required‐ including:

- Being a point of contact at the school for responding to all payroll and pension queries raised by staff
- Ensuring the completion and submission of the school’s monthly payroll in accordance with agreed deadlines
- Preparing the annual salary statements for all staff within the agreed time frame
- Supporting the Senior HR Advisor with the administration of the annual appraisal system for all staff and the teachers’ annual pay progression exercise

**Pay and Conditions**
- Support the Senior HR Advisor to respond to general pay and conditions queries for teaching and support staff as required
- Under the guidance of the Senior HR Advisor draft and issue any routine amendment to contract letters

**Sickness Absence Administration**
- Undertake the monitoring and reporting of all sickness absence within the school on at least a monthly basis
- Ensure absence data is accurately entered into SIMs and iTrent on a daily basis
- Prepare appropriate monitoring reports for the Senior HR Advisor, UST HR Manager, UST Director of HR, Headteacher, Line Managers and Trust staff as required
- Provide initial advice to managers in relation to their responsibilities for managing sickness absence
- Support with the administration of sickness absence casework (i.e. help organise review meetings and appeals, prepare initial responses for routine cases from template letters, undertake note taking and other administrative duties

**Workforce Information and HR Systems Administration**
- Ensure that the workforce data required on SIMs and iTrent is accurate and maintained at all times
- Ensure that all current databases and spreadsheets used for the collation of and reporting of HR data are accurate and maintained at all times (e.g. probation tracker)
- Produce workforce information reports as required and undertake a first level analysis to identify high level issues and trends
- Directly support the accurate and timely completion of all statutory and audit workforce information requirements (e.g. School Workforce Census and Gender Pay Gap Reporting)
- Support the successful implementation and administration of the integrated HR and Payroll system iTrent

**Employee Relations Administration**
- Support w