Recruitment & HR Administrative Assistant

7 months ago

London, United Kingdom Westminster School Full time

Job Introduction
Westminster School is looking for a Recruitment & HR Administrative Assistant on a fixed term basis in order to support a busy HR function, during a period of growth and change.

Excellent organisational skills, good communication skills and the ability to work within a team are essential.

Working as an integral member of a small, busy Human Resources team, the Recruitment & HR Administrative Assistant will provide comprehensive and confidential administrative support on a range of Recruitment and HR matters, as well as supporting HR-related initiatives and projects.

The goal is to provide excellent administrative assistance and support to employees and managers in both the Under School and the Great School.

Main Responsibilities
**Recruitment**
- Working alongside the Recruitment Officer to support the recruitment, selection and offer of all new staff, including:

- Assist with administering assessment tasks
- Building effective working relationships with hiring managers
- Maintaining the CMS to ensure accurate records of the full recruitment campaign, communicating outcomes accordingly
- Assisting with onboarding of new starters and pre-employment checks as directed, escalating any concerns to the Recruitment Officer or HR Advisor (training will be provided)

**HR**
- Provide an efficient administrative service to support the HR team and contribute to the maintenance of accurate records are maintained, including:

- Assist with accurate administration of the HR database and Single Central Record
- Deal with external and internal telephone enquiries and visitors, referring to other members of the HR team where necessary
- Support annual workflow projects as they arise e.g. administration of review process, probation process etc
- Assisting with management information reporting in areas such as new hires, job changes, leavers, sickness absence, annual leave, etc.
- Support the development and implementation of HR initiatives and systems
- Excellent administrative and organisation skills
- Previous HR or recruitment experience or be interested in taking a first step into HR as a career
- Excellent people skills and the confidence to communicate with staff, job applicants and new starters
- Full commitment to the safeguarding of our pupils.

This Job Description is not exhaustive and the post holder may, from time to time, be asked to take on additional tasks that are suitable to the role.

The Recruitment and HR Administrative Assistant reports to the Director of HR

See the Person Specification for a comprehensive list of our requirements.

**Equal Opportunities**

**Safeguarding and Child Protection**

Westminster School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

About The School
**Working at Westminster**

Westminster School is a busy, purposeful and vibrant place to be and an excellent workplace. The community is made up of 750 pupils, 120 teaching staff and 108 support staff.

Westminster School is friendly and welcoming, and all newcomers quickly become part of the rhythm of life here.

There is a real sense of community here as, being a boarding school many members of staff and pupils live on site and the School’s premises are very much treated as a home away from home. School life starts before breakfast and continues way beyond the working day; as a result, there is always a lively atmosphere in and around School and always someone to share a tea and biscuit with in the Common Room. Support staff as much as teaching staff are encouraged to embrace the School’s day-to-day activities, whether that be attending an evening concert or a morning service in the Abbey.

Westminster School is for everyone, regardless of gender, ethnicity, sexual orientation or any other protected characteristic. We hope you are encouraged to apply.

**The School**

Westminster School is a selective day and boarding school for boys aged 13 to 18 and girls aged 16 to 18. There are approximately 360 boys in the Lower School (Years 9 to 11) and 400 boys and girls in the Upper School (Years 12 and 13). One quarter of the pupils board, and the School is structured and run as a boarding school, with an extended day and week and a strong House-based system of pastoral welfare, for boarding and day pupils alike.

Westminster is an ancient school, whose origins can be traced to a charity school established by the Benedictine monks of Westminster Abbey. Its continuous existence is certain from the early 14th century. Henry VIII personally ensured the School’s survival by statute and Elizabeth I, who confirmed royal patronage in 1560, is celebrated as the School’s foundress. Westminster is rare amongst long-established schools in remaining on its original site in the centre of London. Its proximity to Parliament and We

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