Parts Administrator

2 weeks ago


Brackmills Industrial Estate, United Kingdom Paula Berwick TA Northants Recruit Full time

**Parts Administrator**

Our client based in Northampton is looking for a full-time person to be responsible for the purchasing of tools and equipment and to manage the stores at their Northampton branch.
This is the ideal opportunity for someone with a background in purchasing, with strong administrative skills and who is not afraid to pull up their sleeves and do a bit of manual work.

Main responsibilities of a Parts Administrator:

- Responsible for sourcing and ordering parts and materials, PPE and tools at best value and arrange deliveries to the correct location on the correct day.
- Receiving of orders, packing them away and allocating them to the relevant jobs or engineers. Some manual handling required.
- Supply of cylinders to engineers as required. Return of cylinders in accordance with F-Gas regulations.
- Managing the stores area ensuring stock and tools are all booked in and out and keeping the stores area clean and tidy.
- Regular communication with colleagues on the progress and/or delay of deliveries.
- Administration of purchases, including approval of invoices for payment, processing and returning warranty parts or excess items.
- Managing stock levels of parts, tools and equipment in stores and engineer's vans to Branch requirement, including regular stock takes.
- To book parts, tools and equipment in and out maintaining records and minimising waste and costs.
- Administration of the Branch fleet.
- Monitor van inspections.
- Collect paperwork and follow up on action points.
- Management and record keeping of stock and waste.
- To conduct health and safety checks regularly, including ladder inspections, PAT testing, fire extinguishers, gauge testing, fire alarms, etc.
- Ensure COSHH data is available for any new chemicals purchased.
- Undertake or arrange general building maintenance as required.

**CANDIDATE REQUIRMENTS OF A PARTS ADMINISTRATOR**
- Experience in a similar role in electrical, plumber wholesaler, builder’s merchants or similar supplier based industry.
- Computer literate (Microsoft office and database skills) with the ability to learn new computer software systems.
- Strong administrative skills.
- Comfortable with some manual handling.
- Must have a current, valid UK driving licence as some driving / deliveries to site may be required at times.
- Well organized and able to work in a fast paced environment to demanding timescales.
- Good numeracy skills.
- Resourceful with the ability to use their own initiative.
- Confident with good negotiation skills.
- Excellent verbal and written communication skills.
- A great team player, willing to pitch in where necessary to support branch colleagues.



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