Health and Safety and Compliance Officer

5 months ago

Letchworth, United Kingdom St. Francis' College Full time

**Role: Health and Safety and Compliance Officer (0.6)**
- This job description gives an overall indication of the areas of responsibility of the position but is by no means all-encompassing or fixed. The post may include other duties and responsibilities as determined by management that fall within the general responsibilities of the post. St. Francis’ College (‘the College’) is an equal opportunities employer. _

**Location**:Prep Department, Senior College & College Site.

**Accountable to**:The Compliance and Health & Safety Officer is responsible to the Director of
Operations.

**Responsible for**:This is a newly created post and the aim is to ensure the College is compliant with relevant legislation at all times and is operating using best practice.

**Overall Purpose of the Job**

To closely support the Head of Operations in leading on ensuring that:

- All legal and compliance aspects of the College are appropriately structured and discharged including policies, procedures and practices being regularly updated to maintain compliance.
- Staff are fully aware of Health and Safety and Compliance requirements.
- The College is fully compliant with Health and Safety and Compliance guidance.
- Confidentiality, discretion and empathy are critical for this role.
- Custodian of all inspection documentation, including policies.

**Main Duties and Responsibilities**

**Compliance ** Responsible for ensuring the College complies with all regulatory requirements and internal policies
- Act as the first point of contact for required legal advice in support of the

Head of Operations and Senior Leadership Team, working with theCollege’s insurers and lawyers, as required
- To initiate, develop, maintain and review the College’s policies. Ensure statutory policies are in place and up to date
- To ensure the SLT and other departments are kept informed of all relevant changes in guidance and legislation in the following areas:

- Independent Colleges Inspectorate regulatory requirements
- Health, safety and welfare (e.g. medical provision, minibus and transport, Equality Act, Children & Families Act, including commercial lettings)
- Premises (buildings and facilities, environmental health, food hygiene)
- HR (recruitment and employment)
- Student visas and Home Office immigration requirements
- Management/operational (anti-bribery, licencing, copyright, parent contracts)
- Trips (e.g. ensuring all trips are compliant)
- Custodian of all inspection documentation, including College policies
- College should be inspection-ready at all times
- Act as the Data Compliance Officer - responsible for the Data

Protection Policy, Privacy Notices and dealing with any data breaches or Subject Access Requests.
- Responsible for risk management, including estate-related disaster and business continuity planning (for example: services, buildings, site security)
- To identify potential areas of compliance vulnerability and risk; develop action plans for the mitigation of those risks and provide general guidance on how to avoid or deal with similar situations in the future; conduct internal audits of processes and procedures

**Colleague ** Support the administration of disciplinary and grievance investigations as
**Compliance **appropriate, liaising with the Head and external advisors
- As required, to reach-back to ILG Head Office for HR advice and support
- Responsible for the Recruitment Policy and ensuring all new employees are recruited in accordance with current statutory directives
- Provide basic employment advice and practical support to senior managers as required
- Update the Employee Handbook annually and as required

**Health and _General:_**
**Safety**
- Management of site H&S policies and procedures
- Liaise with Head of Operations & Site Manager
- Liaise with ILG Head of Operations/Facilities and H&S Manager
- Complete annual H&S audit
- Complete termly inspections
- Arrange and chair termly Health and Safety meeting with school staff, and key ILG staff
- Ensure policies are up to date and relevant to the school and work activities undertaken
- Oversee and monitor a Risk Management Programme in all locations and maintain a Risk Management culture across the site.
- Produce, review, and update risk assessments and method statements to include: o General Site Risk Assessments o Manual Handling Risk Assessments o Working at Height Assessments o Plant and Equipment Risk Assessments o Other key areas (eg. Fire, Electrical, Asbestos, Legionella - done by specialists)
- To investigate and record incidents, accidents and near-misses, and report as appropriate, for example file RIDDOR reports.
- Ensure plant and equipment register is kept up to date and that all checks and Health & Safety maintenance is being completed when scheduled.
- Ensure that COSHH register is up to date and that COSHH risk assessments have been completed for all registered chemicals.
- Contribute to an approved Contractor register
- Carry out

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