Lancs Bowel Cancer Screening Programme

6 months ago

Blackpool, United Kingdom Blackpool Teaching Hospitals NHS Foundation Trust Full time

The BCSP Administrative co-ordinator will have collective oversight and control of the administrative service, ensuring a qualitative and responsive service is maintained to support the effectiveness of the BCSP.

The post holder will be working within a service, where tasks and duties will evolve as the service further develops. It is important the post holder can work flexibly, be adaptable to change and at times used their own initiative to complete tasks.

The post holder will work as part of a team to provide a high quality secretarial, administration and information service and act as a central reference point to all staff within the service, including clinicians/managerial staff and stakeholders. The role comprises of a wide range of duties and requires the ability to use multiple computer systems, be able to manage and prioritise own work loads, without direct supervision and have strong communication and organisational skills. An ability to understand the need for always maintaining confidentiality is essential.

The BCSP Administrative co-ordinator will have collective oversight and control of the administrative service, ensuring a qualitative and responsive service is maintained to support the effectiveness of the BCSP.

The post holder will be working within a service, where tasks and duties will evolve as the service further develops. It is important the post holder can work flexibly, be adaptable to change and at times used their own initiative to complete tasks.

The post holder will work as part of a team to provide a high quality secretarial, administration and information service and act as a central reference point to all staff within the service, including clinicians/managerial staff and stakeholders. The role comprises of a wide range of duties and requires the ability to use multiple computer systems, be able to manage and prioritise own work loads, without direct supervision and have strong communication and organisational skills. An ability to understand the need for always maintaining confidentiality is essential.

Please see Job description for further information.

Blackpool Teaching Hospitals NHS Foundation Trust is situated on the west coast of Lancashire, with services covering the local authority areas of Blackpool, Fylde, and Wyre. The Trust is part of the Lancashire and South Cumbria Integrated Care System (ICS) supporting a population of around 1.6 million people.

We have three main hospitals providing acute services to around 330,000 residents. The organisation also provides specialist tertiary care for cardiac and haematology services, delivers community health services to over 445,000 residents including those in North Lancashire and hosts the National Artificial Eye Service across England. Plus, we provide urgent and emergency care services to an estimated 18 million people who visit the seaside resort each year. We employ over 7000 people from 68 different countries.

Responsible for managing own workload on a day-to-day basis, including prioritisation of tasks given.

To provide administrative support to the BCSP management team.

To arrange meetings and manage Microsoft Outlook calendars on behalf of the BCSP management team.

To ensure confidentiality of sensitive information and compliance with the data protection act, to including managing/maintaining patient information.

To deal with routine matters on own initiative and to work well as a team player.

Independently collect, collate, and prepare statistics for inclusion in divisional reports and assist with BCSP team audits and quality improvements.

Assist in the collection, collation, analysis, and distribution of data as directed by BCSP management team for departmental service reviews and annual reports.

Assist in developing/implementing data collection and reporting systems, which impact upon operational practice and procedures.

Management and maintenance of invoices and finance queries.

To order and maintain stationery and office supplies, liaising with the internal procurement team and external providers and to monitor efficiency of deliveries and resolve difficulties with suppliers/supplies when resources are not delivered in a timely manner.

To assist the Deputy Programme Manager and Lead Administrator with keeping the BCSP standard operating procedures and policies up to date and ensuring any changes to processes are amended accordingly and timely.

To operate photocopier and other office equipment.

Communicate effectively with individuals at all levels of the organisation, including management, clinical staff, and patients/carers.

Maintain information systems and ensure effective communication to all internal and external personnel in conjunction with the management team.

Facilitate team meetings, arranging venues, creating agendas, minute taking, preparing and producing minutes and ensuring actions are progressed appropriately & ensure presentation materials and appropriate resources are avai

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