Property Administrator

6 months ago

Perth, United Kingdom Bidwells Full time

Job Advert

Are you an organised, diligent administrator pondering your next career move? If so, we’re looking for someone to join our Coastal Management Team to provide support services to the Crown Estate in Scotland.

**Crown Estate Scotland’s Coastal portfolio**

Bidwells has provided Coastal Managing services to Crown Estate Scotland for over 20 years, delivering day to day duties that would normally be expected of a landlord. This includes the granting of occupancy rights (ground leases, licences and consents) over Crown foreshore and seabed, occasional sales through to administering CES’s mooring licensing system and providing a full rent accounting and management service. Some of the work is not directly income generating but involves maintaining and raising the profile of Crown Estate Scotland, maintaining good relations with tenants and other stakeholders, and contributing positively to the overall management of the Coastal Portfolio.

Managing CES’s mooring licensing system forms an important part of what we do. This involves proactively engaging with boat mooring owners on the west and north coasts, and the Inner/Outer Hebrides, ensuring all moorings are appropriately licensed, marked and managed. In total, over 600 private leisure mooring licences have been granted, permitting over 8,000 moorings to be installed across Scotland.

**What you’ll be doing**:

- Dealing with day-to-day mooring matters (correspondence, telephone calls etc. with licensees/tenants and other parties.
- Giving advice and guidance to mooring owners (of regulated and unregulated moorings) on the requirement to hold a Crown Estate Scotland mooring licence.
- Develop positive and constructive relationships with mooring tenants and stakeholders, and promote a positive image of Crown Estate Scotland.
- Working with our CMOs and Regional Managers to proactively resolve any identified ‘spatial conflicts’.
- Dealing with all related completion requirements.
- Maintaining various action tracking and other databases.
- Management of existing licences including the issuing of annual moorings declarations, new and replacement marker tags, processing and recording returns.
- Providing licensees with ongoing support and advice as required.
- Liaising with organisations with an interest in the regulation of moorings, including attendance at meetings to represent Crown Estate Scotland.
- Supporting the collation of statistics and other information as may be required.
- Providing general administrative support to our Coastal Management Team including attending internal and client meetings.
- Maintaining casework and property databases.
- Issuing instructions to Crown Estate Scotland’s solicitors.
- Assisting our Regional Managers collate information and respond to Freedom of Information Requests.
- Assisting our Accounts Manager maintain Crown Estate Scotland’s rent accounting and management system.
- Assist the preparation of annual budgets and periodic re-forecasts.
- Advising Regional Managers of upcoming rent reviews and lease expiry events, issuing notices and following up as required.
- Completing necessary audit and other paperwork.

**About you**:

- Excellent administrative and organisational skills
- Personable with strong verbal and written communication skills
- Flexible and 'can do' attitude
- Team player with a willingness to learn, a positive outlook and a good sense of humour
- Intermediate computer skills, particularly Word and Excel
- Proactive in initiating and following through on tasks that are required
- Ability to remain calm under pressure and meet deadlines
- Full driving licence

**What’s in it for you**

**Competitive Salary**: We recognise and reward talent

**Comprehensive Benefits**: Including up to 8% matched pension, private medical, medicash plan, your birthday off work and lifestyle discounts and perks

**Professional Development**: Continuous learning, study support and promotion opportunities

**Innovative Culture**: Be part of a forward-thinking team at the forefront of industry trends

**Family Friendly**:We offer enhanced family leave policies to support individuals close to you

**Work-Life Balance**: We value your well-being and offer agile working to support itAgencies: Bidwells does not accept unsolicited resumes and will not be responsible for related fees.

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