Administrator

1 month ago


Kingston upon Thames, United Kingdom Multi TradesRecruitment Full time

Multi Trades Recruitment are are seeking a Security Administrator to join our team at Kingston Hill Halls of Residence.

**About the job**:

- Working shift patterns (4 days on - 4 days off)
- £11.05
- Receiving and sorting mail, parcels, and taking messages for residents and colleagues
- Logging maintenance jobs on the CAFM system Maximo
- Monitoring all maintenance jobs on Maximo and ensuring they are completed within the set time frame by communicating with the maintenance team
- Using the purchasing platform COUPA for reactive call outs to subcontractors and ordering materials and stock
- Providing administrative support for the Hall Manager and Accommodation Liaison
- Recording the issue and receipt of keys to staff, residents, and contractors, in line with the key management policy and procedures
- Maintaining agreed stock levels for disposable items and raising purchase requisitions for any orders needed
- Securing buildings with regular patrols and CCTV monitoring
- Ensuring the security of vehicles entering and exiting the site(s)
- Checking personnel passes
- Reporting any dangerous situations, maintenance issues, and faulty equipment
- Willingness to work with technology, including PC, incident reporting software, Body Worn CCTV, radios, and patrol recording equipment
- Ability to walk and stand for extended periods while going between sites and blocks
- Undertaking any other security and/or reception customer service duties as necessary
- Ability to work alone at times unsupervised with lone working processes in place

**Qualifications or Required Experience**:

- Computer literate and proficient in using Microsoft Excel and other office platforms
- Preferably has an SIA Door Supervisors license and security experience, although full training will be provided
- Must be smart in appearance as will be in a front-line role
- Full driving license is preferable


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