Centre Administrator

3 months ago

Oxford, United Kingdom Orchard Therapeutic Farm Full time

Centre Administrator

**Job Description and Person Specification**

**Hours of work**: 20 hours a week over Monday to Friday. Term time only

**Salary/Grade**: £8,915.40 actual salary

**Reports to**: Business Manager

**Level of screening**:Enhanced DBS

**Who we are**

Established in 1999 by Toby Hitchcox. The cider has grown to be one of Oxfordshire top artisan cider makers. We are innovative in out thoughts and established in our practices showing casing the elegance and flavours using traditional methods.

In 2020 the business expanded, and Orchard Therapeutic Farm was born.

Orchard Therapeutic Farm is a transformative primary, secondary and post 26 alternative provision nestled on a serene farm, dedicated to children aged 6 to 18. Specialising in social, emotional and mental health difficulties, including associated behaviour that is challenging. Our farm-based approach provides a therapeutic and emotionally empathetic context.

**Where do you fit in**

Be an experienced, enthusiastic, and flexible Centre Administrator to join our thriving and vibrant Centre supporting different departments.
- Be an administrator to deliver customer-focused processing activities, maintain referral support, support with data collection and data input and carry out general office administration tasks including H&S.
- Be an advocate for Hitchcox Group. Although you will not be working with children directly, you would be expected to be able to communicate and mix with the children and their families within the learning environment.

**Main Duties & Accountabilities**
- Management of the centre’s diaries
- Updating of Centre records to include maintaining online records and paper files.
- To work with Business manager to oversee centre admissions and ensure admissions paperwork is completed.
- Liaise with Human Resources to ensure staff records are maintained; to include records of absence.
- Taking part in the recruitment support in accordance with Safer Recruitment ensuring that paperwork is available and supports the onboarding process.
- Ensuring that both staff and student files remain compliant and chasing up key documents as and when required.
- Support with social media updates
- Maintaining and updating other compliance records
- To maintain the Centre register and keep records of attendance and report sickness to relevant authorities.
- Maintaining the visitor’s logbook and ensuring all visitors and contractors can be identified by wearing visitors’ badges.
- To comply with Centre policies and procedures regarding safeguarding and child protection
- Some health and safety responsibilities including overseeing maintenance for the Centre.
- Manage and make purchases for site staff.
- Support assistant head of centre in organising events and taster sessions.
- Any other duties deemed appropriate by the Headteacher.
- Coordinate appointments and visits

**SCOPE OF JOB (Budgetary/Resource control, Impact)**
- To complete purchasing for the Centre to include resources
- To maintain records of Centre purchasing

**PERSON SPECIFICATION**
- The ability to forge and develop strong working relationships with students and staff.
- An understanding of safeguarding, confidentiality, and the need for discretion
- Excellent literacy and numerical skills,
- Understand budgets and be able to collate lists and information.
- The ability to work effectively under pressure.
- Impressive time management and prioritisation skills
- Excellent attention to detail and accuracy
- Excellent IT skills with in-depth knowledge in Microsoft packages
- Previous experience is desirable.
- Demonstrates strong interpersonal skills.
- Competent in shorthand (desirable)
- Excellent attention to detail skills
- Maintains professional and friendly demeanor.
- Possesses excellent organisational skills.
- Is capable of managing time efficiently.
- Demonstrate ability to multi-task effectively.
- Works well with a variety of students, visitors, and parents.
- Exhibits ability to remain polite and calm when dealing with challenging students or frustrated parents.
- Possesses intermediate computer skills and knowledge of Microsoft programs.
- Demonstrates ability to think creatively.
- Demonstrates strong writing and editing abilities.
- Possesses excellent telephone etiquette.
- Communicates clearly and effectively.
- Is capable of handling confidential student & staff records in a responsible fashion.
- Demonstrates familiarity with basic office equipment.

**What does good look like for this role?**
- Support the day-to-day running of the office.
- Maintain effective communication systems with other disciplinary within the Centre.
- Support the Centre’s drive for outstanding outcomes and welfare of staff and visitors.

**Safeguarding**
- Hitchcox Group is committed to the safeguarding and promotion of the welfare of all children and young people in our care. All staff have a key role and responsibility in this area.

**Review**

**Job Type**:

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