Facilities Administrator

1 week ago


Swindon, United Kingdom Frankly Recruitment Full time

This is a part time role based in Swindon for a facilities administrator.
**22.5 hours/week
Monday to Friday
Maternity cover - 6 months minimum
Based West Swindon**
**What will I be doing?**
As Facilities Administrator, you will be responsible for the procedures and processes associated with managing Company vehicles and the administration of all vehicle related statutory requirements.
Your responsibilities will include:

- Getting quotes for and ordering new vehicles on a best value basis with internal approvals secured
- Maintenance of all car fleet records and managing contract extensions, changes and terminations
- Supporting the online mileage capture system, identifying discrepancies, exceptions and providing reports on e.g. fuel spend and carbon usage
- Administration of fuel cards, license checks and insurance databases for all drivers to ensure compliance with both statutory and Company requirements
- Coordinating insurers and suppliers to ensure the timely cost effective repair of vehicles
- Administering all penalty charges and fines ensuring appropriate recharges of costs via payroll deduction or invoice.

**About me**
You should be an effective communicator who takes pride in the quality of their work with good MS Office skills and who enjoys working with others as part of a team. Previous experience in an Administrative or Coordination role is desirable.


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